2018-814-E Emergency Svc - FY2018 HMEP award letter IQ and air monitoring training

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DocuSign Envelope ID: 1 B46502C-936F-4363-9309-A1593E81 EB36 For Official Use Only 3. Compensation: Recipient agrees that it will pay the Sub-recipient complete and total compensation for the services to be rendered by the Sub-recipient. Payment to the Sub-recipient for expenditures under this Agreement will be reimbursed after the Sub-recipient's cost report is submitted and approved for eligible scope of work activity. The original signed copy of this Award and MOA must be signed by the Official(s) authorized to sign below and returned to North Carolina Emergency Management no later than 45 days after the award date. The grant shall be effective upon return of the executed Grant Award and Memorandum of Agreement and final approval by North Carolina Emergency Management of the grant budget and program narrative. Grant funds will be disbursed (according to the approved project budget)upon receipt of evidence that funds have been invoiced and products received and/or that funds have been expended (i.e., invoices, contracts, itemized expenses, etc.) and/or that all work activities are completed. 4. Funding Eligibility Criteria Federal funds administered through the State are available to local governments to assist in the cost of developing and maintaining a "Comprehensive Emergency Management" program. Continued HMEP funding is contingent upon completion of all HMEP funding requirements. The following eligibility criteria must be adhered to during the Grant Program: A. Every participant must: • Be established as a state,local, or non-profit agency by appropriate resolution/ordinance • Complete any procurement(s) and expenditures no later than 9/30/2019 • Provide a semi-annual progress report to the NCEM EPCRA program manager using the latest grant • File Retention: RECIPIENT/SUB-RECIPIENT'S performance under this Agreement shall be subject 2 CFR Part 200 Pursuant to 2 CFR Part 1201 , the RECIPIENT/SUB-RECIPIENT, its employees or agents, including all subcontractors or consultants to be paid from funds provided under this Agreement, shall allow access to its records to the AGENCY/GRANTEE, awarding agency (USDOT), and the Comptroller General of the United States or any authorized representatives, employees, and agents thereof. Sub-recipient is required to maintain records and (invoices) of this grant for five (5) years after termination of the grant, or audit if required, or longer where required by law, as outlined below, attached and incorporated by reference. However, if litigation, claim or audit has been initiated prior to the expiration of the five-year period and extends beyond the five-year period, the records shall be retained until all litigation, claims or audit findings involving the records have been resolved. Files must be available for review by North Carolina Emergency Management Staff for site visits, project closeout and future audits. • Sub-recipient must include appropriate documentation in the file, including but not limited to the following documents: • Grant Award and Memorandum of Agreement/ Memorandum of Understanding and Supporting Appendices • Completed appropriate cost report forms with invoices and proofs)of payment • Audit Findings and Corrective Action Plans B. Employees must be covered by an approved Pay Plan. However, the director may be exempt from this requirement. C. The political subdivision must either: • Have an acceptable local travel regulation plan • Accept the state travel regulations. 5. Conditions HMEP MOA 2018 Page 2 of 14