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For Official Use Only
<br />EMPG MOA 2018 5 of 13
<br />O. Sub-recipient shall have sole responsibility for the maintenance, insurance, upkeep, and replacement of any
<br />equipment procured pursuant to this Agreement unless hand receipted or transferred.
<br />P. Maintain an effective property management system that complies with the following requirements:
<br />i. Recipient and Sub-recipient shall take an initial physical inventory of any equipment. Equipment is defined as
<br />tangible, non-expendable property having a useful life of more than one year and an acquisition cost of $5,000
<br />or more per unit. Sub-recipient may have property management guidelines that are more restrictive, requiring
<br />a unit of equipment with a value of less than $5,000 to be inventoried. If so, such equipment purchased under
<br />this award allocation shall be included on the report submitted to Recipient. The grant summary, cost reports
<br />with backup documentation, certificate of title, and any other Sub-recipient reports or inventory reports that
<br />include information regarding the grant, vendor, invoice number, cost per item, number of items, description,
<br />location, condition and identification number may be used to meet this requirement.
<br />ii. Sub-recipient must ensure a control system exists to ensure adequate safeguards to prevent loss, damage or
<br />theft. Sub-recipient shall be responsible for replacing or repairing equipment which is willfully or negligently
<br />lost, stolen, damaged, or destroyed. Any loss, damage or theft of the property must be investigated and fully
<br />documented, and made part of the official project records.
<br />iii. Sub-recipient or equipment owner must ensure adequate maintenance procedures exist to keep the equipment
<br />in good condition.
<br />iv. Disposition Procedures. Sub-recipient may dispose of the equipment when the original or replacement
<br />equipment acquired under the grant award is no longer needed for the original project or program. Items with a
<br />fair market value of less than $5,000 may be retained, transferred or otherwise disposed of with prior approval
<br />of Recipient and in accordance with disposition requirements in 2 CFR Part 200. Items with a current per unit
<br />standard Federal or fair market value in excess of $5,000 may be retained, transferred or otherwise disposed of
<br />with prior Recipient approval in accordance with disposition requirements in 2 CFR Part 200. Sub-recipient
<br />must provide documentation that includes the method used to determine current fair market value.
<br />v. Only authorized equipment listed in the Authorized Equipment List (AEL), with appropriate grant listed are
<br />eligible for purchases from this grant. For more guidance visit www.fema.gov.
<br />Q. No indirect or administrative costs will be charged to this allocation award.
<br />R. Sub-recipient must utilize equipment as intended in their project application to NCEM. Any variation from this
<br />intended use must be requested in writing and approved by NCEM. Failure to adhere to this policy might result in
<br />revocation of funds allocated for the purchase of said equipment.
<br />S. Sub-recipient must have a DUNS number, prior to any funds being released. DUNS numbers may be obtained from
<br />either of the following web links: www.dnb.com or http://fedgov.dnb.com/webform.
<br />T. Each sub-recipient shall ensure their organization is registered with the System for Award Management (SAM). It
<br />is required for all applicants name, address, DUNS number and EIN are up to date in SAM and that the DUNS
<br />number used in SAM is the same one used to apply for all FEMA awards. SAM information can be found at
<br />http://www.sam.gov. Future payments will be contingent on the information provided in SAM; therefore it is
<br />imperative that the information is correct.
<br />U. The purchase or acquisition of any additional materials, equipment, accessories or supplies, or the provision of any
<br />training, exercise or work activities beyond that identified in this MOA shall be the sole responsibility of Sub-
<br />recipient, and shall not be reimbursed under this MOA.
<br />9. Funding
<br />All terms and conditions of this MOA are dependent upon and subject to the allocation of funds from the DHS and
<br />NCEM for the purpose set forth, and the MOA shall automatically terminate if funds cease to be available.
<br />Allowable costs shall be determined in accordance with the applicable DHS Program Guidelines, which include, but
<br />may not be limited to, the FY 2018 EMPG NOFO announcement, available at: www.fema.gov.
<br />2 CFR Parts 200 Sub-part F, 215, 220, 225, and 230, Federal Acquisition Regulations (FAR) Part 31.2, OMB Circulars
<br />A-21 and the DHS Financial Management Guide available at www.dhs.gov. Allowable costs are also subject to the
<br />approval of the State Administrative Agent for the State of North Carolina, the Secretary of the Department of Public
<br />Safety.
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<br />DocuSign Envelope ID: C6DC9C4F-C47A-4FD4-963D-64FC40BF7A2F
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