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ARANGE CAUNTY <br />BOARD OF COMMISSIONERS <br />ACTION AGENDA ITEM ABSTRACT <br />Meeting Date: September 21, 2004 <br />Action Agen a <br />Item No. - <br />SUBJECT: Conceptual Design for CHCCS High School #3 <br />DEPARTMENT: Manager/Budget PUBLIC HEARING: (Y/N) No <br />ATTACHMENT(S): <br />04/22/04 CHCCS Agenda Materials <br />Related to High School #3 <br />INFORMATION CONTACT: <br />Rod Visser, 245-2300 <br />Donna Dean, 245-2151 <br />TELEPHONE NUMBERS: <br />Hillsborough 732-8181 <br />Chapel Hill 968-4501 <br />Durham 688-7331 <br />Mebane 336-227-2031 <br />PURPOSE: To review the conceptual design for Chapel Hill-Carrboro City Schools (CHCCS) <br />High School #3, <br />BACKGROUND: In November 2000, the Board of Commissioners approved a "Policy on <br />Planning and Funding School Capital Projects" that identifies two levels of school construction <br />projects. Of those, Level 2 projects (such as High School #3) are major projects that require <br />several phases tc complete. For these projects, the Commissioners approve project funding in <br />four phases; <br />• ConceptlPre-Planning Phase -includes preliminary programming and design work that <br />would result in conceptual drawings and preliminary cost estimates. <br />• Planning Phase -includes siting the facility, construction of infrastructure, and <br />preparation of construction documents in preparation for bidding process, <br />• Design and Construction Phase -includes final design, facility construction and <br />purchase of equipment, furnishings, technology, and one-time start up items. <br />Final Accounting Phase - provides a reconciliation of actual project expenditures with <br />approved budget. <br />In June 2003, the Commissioners appropriated about $2.77 million in funding for the <br />Concept/Pre-Planning phase and for site acquisition for High School #3. Commissioner Brown <br />was appointed to serve as the Commissioner liaison for this project. She and Assistant County <br />Manager Rod Visser were asked by CHCCS to serve on the High School #3 Advisory <br />Committee, which met on many occasions with the project architects throughout FY 2003-04 to <br />provide feedback about the high school building design. Commissioner Gordon attended <br />Advisory, Committee meetings when Commissioner Brown was unable to attend, <br />