Agenda - 09-21-2004-5i - Laserfiche WebLink

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Government Services Center Southern Human Services Center 12 hour notice $ 17,500.00 $ 24,000,00 24 hour notice $ 14,500.00 $ 18,300.00 36 hour notice $ 11,800.00 $ 15,000,00 48 hour notice $ 3,000.00 $ 5,300,00 The RW HSC presently has an 80 KW diesel generator that powers portions of the first floors of the A & B buildings, During meetings held with the Department Heads from the Whiffed Building, it was determined that this level of emergency power would be sufficient to provide essential services by the resident agencies, including but not limited to, services of the Health Department clinics and electronic benefit transfer (EBT) transactions by DSS. Further, the electrical wiring schematic of the Whiffed Building would make hook up of a generator to the entire facility difficult and costly, Far these reasons, staff focus shifted to providing emergency power to the GSC and SHSC, neither of which are currently served with any form of emergency power.. Assessment of the peak summer and winter usage ratings as provided by Duke Power reflected that the GSC could be served with one 125 KW generator and the SHSC could be served with one 200 KW generator, These units would power both buildings, including HVAC. Considering the cost of the rental program and the notice requirements that would be necessary in order to have a generator delivered, an on-site permanent generator with an automatic transfer switch is being recommended for both buildings. The first hours after a disaster has struck are critical, Human Services agencies that will provide much needed relief to the citizens must be poised to react within a relatively short time period. This desired state of readiness would be severely hampered with even the lowest notice period provided by the contingency program (12 hours), In addition, the presence of an on-site generator that would kick in immediately upon power interruption at the SHSC would eliminate the need for the Heath Department to move expensive vaccines that require refrigeration and would also ensure the continued operation of the SHSC telephone system, which now operates with only a 30-minute battery backup, While the Commissioners may choose to explore options in the future that will remove some County buildings from the electric grid, it is likely that these generators could continue to be utilized at some County facility, while providing much needed emergency power capabilities for the designated buildings in the near term, Bid specifications that included furnishing and installing the generators were developed and advertised on the Purchasing Department's website. Three bids were received from a field of twelve vendors who were solicited, A bid tabulation is attached. Following an evaluation of the results by the Purchasing, Public Works, and Engineering staffs, a 200 KW diesel unit that will use biodiesel is recommended for SHSC and a 125 KW natural gas unit is recommended for GSC. Cummins Atlantic of Greensboro, North Carolina submitted the lowest responsible bid at a delivered and installed cost of $62,800 for GSC and $70,200 for SHSC, FINANCIAL. IMPACT: Total cost of this action, if approved by the Board, would be $133,000.00, Sufficient funds to cover this equipment acquisition and installation have already been appropriated in the County's Emergency Power Capital Project Ordinance, RECOMMENDATION(S): The Manager recommends that the Board award a bid to Cummins Atlantic of Greensborg North Carolina in the amount of $133,000,00 for providing and installing generators and automatic transfer switches at the Government Services Center and the Southern Human Services Center; and authorize the Purchasing Director to execute the necessary, paperwork.