Orange County NC Website
Browse       Search
ORANGE COUNTY <br />BOARD OF COMMISSIONERS <br />ACTION AGENDA ITEM ABSTRACT <br />Meeting Date: September 21, 2004 <br />Action Agenda <br />Item No.J~- j <br />SUBJECT: Bid Award: Standby Generators for Government Services Center <br />and Southern Human Services Center <br />DEPARTMENT: Purchasing <br />PUBLIC HEARING: (Y/N) No <br />ATTACHMENT(S): <br />Bid Tabulation <br />INFORMATION CONTACT: <br />David Cannel) 245-2651 <br />Pam Jones, 245-2652 <br />Paul Thames 245-2303 <br />TELEPHONE-NUMBERS: <br />Hillsborough 732-8181 <br />Chapel Hill 968-4501 <br />Durham 688-7331 <br />Mebane 336-227-2031 <br />PURPOSE: To consider awarding a bid fora 200 KW diesel generator for the Southern Human <br />Services Center (SHSC) and a 125 KW natural gas generator for the Government Services <br />Center (GSC) to Cummins Atlantic from Greensboro, NC. <br />BACKGROUND: Funds were allocated in the 2004-2014 CIP to make the SHSC, GSC and <br />Richard Whiffed Human Services Center (RWHSC) "generator ready". The original scope of the <br />project contemplated modification of the existing electrical systems to accommodate a rented <br />generator that would be activated by a new manual transfer switch. The generators would be <br />rented and brought on site in anticipation of any event that would likely threaten the power <br />supplies to the buildings, usually weather related. <br />While the Department of Emergency Management has generally been able to acquire <br />generators in an emergency for buildings that were also being used in the emergency response, <br />such as schools set up as shelters, staff exploration of this option revealed the readiness of <br />generators far non-emergency buildings, such as GSC or either of the human services <br />buildings might be considerably less reliable, at best. In order to guarantee the availability of <br />rental generators in the event of prolonged power outages, the County would need to enter into <br />a "Contingency Plan" (insurance plan) with a generator rental firm, The contingency plan <br />requires that one pay a monthly premium during the 10 months that make up the hurricane and <br />winter storm months. Further, the plans are priced based on giving the generator rental <br />company either 12, 24, 36 or 48 hours notice for the delivery of a generator(s). Each plan <br />requires a minimum of one-week rental fee and delivery charges. The annual cost for the plan <br />increases as the amount of lead time decreases as reflected below: <br />