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<br />ORD-2018-034 <br />ORANGE COUNTY <br />BOARD OF COMMISSIONERS <br /> <br />ACTION AGENDA ITEM ABSTRACT <br /> Meeting Date: December 3, 2018 <br /> Action Agenda <br /> Item No. 8-l <br /> <br />SUBJECT: Approval of a Contract and Budget Amendment #3-B for Remediation, Repair, <br />and Reconstruction of the Battle Courtroom <br /> <br />DEPARTMENT: Asset Management Services <br /> <br /> <br />ATTACHMENT(S): <br />Contract with Sasser Companies, Inc. <br /> <br /> <br /> <br /> <br /> <br />INFORMATION CONTACT: <br /> Angel Barnes, Capital Projects Manager, <br />919-245-2628, <br /> Travis Myren, Deputy County Manager 919- <br />245-2308 <br /> <br /> <br /> <br />PURPOSE: To approve a construction contract with Sasser Companies, Inc. for the <br />remediation, repair, and reconstruction of the Battle Courtroom under emergency conditions <br />and to approve Budget Amendment #3-B to finance the project. <br /> <br />BACKGROUND: The Battle Courtroom in the Orange County Courthouse experienced water <br />intrusions that were exacerbated by heavy rains and flooding associated with Hurricanes <br />Florence and Michael. As these intrusions were investigated, staff found mold growth in the <br />ceiling, behind walls, and in the courtroom’s heating and ventilating system. Based on this <br />finding, the County retained a forensic engineer to determine the cause of the water intrusions. <br />The engineer found that the intrusions were linked to the roof and roof drainage system. <br /> <br />Due to the potentially harmful air quality, the Battle Courtroom was immediately removed from <br />service and cannot be used until the cleaning, remediation, roof replacement, and other repairs <br />are completed. The prevalence and extent of mold growth in the courtroom, jury room, and <br />Judge’s Chamber require that most of the walls be deconstructed down to the studs of the <br />facility. <br /> <br />Sasser Companies, Inc. has worked with the County on similar remediation and repair work in <br />the Board of Elections building. Due to the emergency conditions presented by mold growth <br />and the need to use the courtroom as soon as possible, staff has negotiated a scope of work <br />and draft contract with Sasser Companies, Inc. The scope of work includes: <br /> <br />• cleaning all contents in the courtroom, jury room, and Judge’s Chamber, <br />• removing all water-damaged and mold-contaminated building materials, <br />• providing testing services to ensure no other contaminates are found within the <br />courtroom and adjoining spaces, <br />• rebuilding the courtroom, <br />1