Agenda - 05-17-2005-5v - Laserfiche WebLink

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ORANGE COUNTY BOARD OF COMMISSIONERS ACTION AGENDA ITEM ABSTRACT Meeting Date: May 17, 2005 Action Agenda Item No. ,5-V SUBJECT: Lease Renewal: Probation and Parole at 103 Laurel Carrboro DEPARTMENT: Purchasing & Central Services PUBLIC HEARING: (Y/N) No ATTACHMENT(S): Renewal INFORMATION CONTACT: Pam Jones, 245-2652 TELEPHONE NUMBERS: Hillsborough 732-8181 Chapel Hill 968-4501 Durham 688-7331 Mebane 336-227-2031 PURPOSE: To consider renewing a lease with the State of North Carolina for its Intensive Probation and Parole function, located at 103 Laurel Avenue, Carrboro, NC. BACKGROUND: Since 1998, the County has leased space to the State far use by the Intensive Probation and Parole officers, The County is responsible for providing space to a division of Probation and Parole, who are also housed in this facility. The co-location of the Probation and Parole officers and the Intensive teams allows better program coordination and offers significant operational efficiencies. The State will pay the County $15.84 per square foot for the approximately 1,236 square feet of space it will utilize, This rate continues to adequately cover the cost of the County's rent to the Landlord plus the maintenance and utility responsibilities of the County, The term of the lease being proposed will expire on June 30, 2008, which corresponds to the expiration date of the County's lease with the landlord. The County assumes responsibility for cleaning and maintenance of this building, since the County is responsible for providing space far most of the other functions housed there. The lease rate cited reflects this higher level of service, All other terms and conditions of the lease remain the same. FINANCIAL IMPACT: The State will pay the County $19,010 per year in rent payments annually for the approximately 1,236 square feet of space. RECOMMENDATION(S): The Manager recommends that the Board approve the three-year lease renewal through June 30, 2008 at the rate cited herein; and authorize the Chair to sign on behalf of the Board.