Agenda - 12-03-2018 8-a - Minutes

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26 1 - At Large vs Designated Positions- to consider reducing the number of 2 designated positions and replace with at- large positions to better fill more 3 positions on boards/commissions in a timely manner. 4 5 Chair Dorosin said sometimes this is geographical nature and some of it is categorical. 6 He said a change was made a couple of years ago that if a position is vacant more than 6 7 months, the BOCC can appoint someone else or revisit the current make up. 8 Commissioner Price asked if the current method is not working. 9 Chair Dorosin said the current method is fine, but he has concerns about some of the 10 designated positions, especially the categorical ones, which can be hard to fill. 11 Commissioner Rich said the BOCC can move people around if an appropriate applicant 12 comes forward to fill a categorical/geographical spot that the BOCC has already filled. 13 Chair Dorosin said yes this can happen, as long as there is an additional vacancy to 14 move someone into. 15 No action to take. 16 17 6. Discussion/Decision Point: 18 19 -To consider adding appointments on the agendas on a quarterly basis only. 20 (However, there may be "time sensitive" appointments once in a while) 21 22 7. Discussion/Decision Point: 23 -To consider moving the Appointments higher up on the Agenda 24 25 Chair Dorosin said to combine these two discussion points, and the BOCC already 26 discussed about moving appointments to another format: quarterly, bi-monthly, once a month. 27 Chair Dorosin said this makes sense to him, as well as flagging those that need 28 additional review, as previously discussed. 29 Commissioner Price said she agrees with moving appointments up on the agenda, but 30 said if appointments are only reviewed quarterly, and was deferred for any reason, it would 31 delay a vacancy being filled for quite some time. 32 Chair Dorosin said a deferred item could be brought back at the next meeting. 33 Commissioner McKee said the agenda is so front-loaded now, and it is often 8pm before 34 the BOCC gets into the meat of the agenda. He said moving this up on the agenda will move 35 other priority items further down. He said the focus should be on addressing items that the 36 public comes for, and appointments are housekeeping items. 37 Chair Dorosin reviewed the agenda, and said appointments are usually item 11. He 38 suggests moving appointments up to the regular agenda or reports. 39 Commissioner McKee said that would be fine, and is of less concern to him. 40 Commissioner Rich said when she served on the Chapel Hill Town Council, they voted 41 by ballots. She said the clerk would tally the vote at the meeting, and unless it was a tie, there 42 would be no discussion. She says it quicker, but not as transparent. 43 Chair Dorosin asked if there was any discussion. 44 Commissioner Rich said discussion happened beforehand, and it was not as 45 transparent. 46 Chair Dorosin said it is not transparent at all. 47 Commissioner McKee said he would have an issue with that process. 48 Commissioner Marcoplos said he liked hearing why people nominate, etc. 49 John Roberts said he questions if that is legal, because the minutes need to reflect the 50 vote.