Agenda - 12-03-2018 8-a - Minutes

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25 1 advisory boards (which our policy currently states but that only includes other 2 Orange County advisory boards) and including within this parameter for two 3 boards — both Orange County and/or municipal boards. 4 5 Chair Dorosin said this gets to the heart of the "closed circle" that participates in 6 boards/commissions. 7 Commissioner Price clarified that this would limit one from being on Orange County 8 Planning Board, Chapel Hill Planning Board and OWASA all at the same time, for example. 9 Chair Dorosin said yes. He said the current policy states that one can only serve on 2 10 Orange County boards, and this would limit service to one Orange County board and one other 11 board. 12 Donna Baker said in order to accomplish this staff could add another question to 13 application as to which boards an applicant is currently serving on outside of Orange County 14 boards. 15 Commissioner McKee said he is not in favor of this change as the BOCC already has 16 the authority to accept or reject any applicant to its boards/commissions. 17 Commissioner Price said one can serve on two County boards as well as one task force. 18 Commissioner Rich said it is important to know where other people are serving from an 19 informational standpoint, and perhaps a policy is unnecessary, but she would like to know the 20 information. 21 Commissioner McKee said he questions how often this is really happening, and doubts 22 it is happening enough to warrant a policy. He said he is fundamentally against layer upon 23 layer of bureaucracy. He said the BOCC is not swamped by applications for these boards or 24 commissions. 25 Chair Dorosin said the BOCC sees the same names over and over again. 26 Commissioner McKee said that happens everywhere: churches, fire departments, town 27 councils, etc. He questions why the BOCC would add layers to this process, as it seems to be 28 like killing a fly with a shotgun. 29 Commissioner Marcoplos said he basically agreed with Commissioner McKee, and 30 would rather just take it on a case-by-case basis. He said if one is worming their way onto 31 multiple boards, then the BOCC would not appoint them to another; but if one is serving on two 32 boards, but has a unique talent or knowledge to make them appropriate for another board, he 33 would be in favor of that person's appointment. He said no one wants to see the same people 34 hogging all the positions on powerful committees, but there is also a desire to fill the gaps with 35 people who can best serve. 36 Chair Dorosin said perhaps it makes sense to simply add the question to the application. 37 Thom Freeman said it is a bit of a moving target. He said the question can be added to 38 the initial application, but over time the answer to that question may change. He said it is hard 39 to monitor. 40 Commissioner Price asked if staff was checking into the accuracy of an application prior 41 to an appointment being placed on BOCC agenda. 42 Thom Freeman said if an application is 6-12 months old, he checks to see if the 43 applicant is still interested. He also asks for updates, and can add in this question about 44 service on other boards. 45 Commissioner Price said to add a box or line to application. 46 Chair Dorosin said there is consensus to add the question of whether one serves on 47 other boards to the application. 48 49 5. Discussion/Decision Point: