Agenda - 12-03-2018 8-a - Minutes

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23 1 Commissioner Marcoplos said the BOCC often lacks information on their applicants, 2 and a deeper level of vetting would likely be helpful in that regard, but this suggestion would 3 involve a lot of time, and is unsure how the BOCC would choose which boards to vet. 4 Chair Dorosin said the BOCC has already done this to some extent with the additional 5 questions on the boards that have fiduciary responsibilities. 6 Commissioner Marcoplos said the vetting duo could take the recommendations from the 7 boards and confirm or repudiate. He suggested experimenting for 6 months, see how it goes, 8 and then evaluate. 9 Commissioner Jacobs said at one point the BOCC made the list based on the boards 10 that had fiduciary responsibilities. He said it could be limited to that, with the addition of the 11 Board of Adjustment. 12 Commissioner Marcoplos asked if the BOCC receives recommendations from boards 13 that do not have fiduciary responsibilities. 14 Commissioner Jacobs said yes, but there is more riding on the boards with fiduciary 15 responsibility, and it is hard to talk about this in public for fear of casting dispersions on anyone. 16 He said concerns could be pursued privately, allowing informed recommendations to be made 17 publicly. 18 Commissioner Burroughs said Commissioner Jacobs is at the heart of the problem, as 19 there is often knowledge about applicants, but it is uncomfortable to share in public. She said 20 the solution is for board members to read the appointments in the packet early on, and let their 21 colleagues know of any concerns. 22 Chair Dorosin suggested having appointments once a month or quarterly, as a main 23 agenda item, and if anyone has any reason to hold an appointment, then this appointment 24 could be referred to the two-person sub-committee, and come back on the next meeting. He 25 said the Commissioner with concerns can share them with the two-person sub-committee. 26 Chair Dorosin said appointments need to be moved up, or made into more of an item on 27 the agenda, as opposed to an afterthought at the end of a meeting. 28 Commissioner Jacobs said there is also the issue of filling vacancies when there is an 29 applicant but no recommendation form the advisory board. He said the two-person committee 30 could inquire with the department head as to why the advisory board did not recommend an 31 applicant even though applicants existed. He said this would empower the advisory boards. 32 Commissioner Price said if the appointment needed to be deferred, would the two- 33 person subcommittee be appointed at that time to review the candidate. 34 Chair Dorosin said it could be standing two-person committee or a rotating one. 35 36 3. Discussion/Decision Point 37 --To consider not having elected officials from other jurisdictions representing 38 Orange County on a board/commission. 39 40 Chair Dorosin said there is no policy for this at this point. 41 Commissioner Rich said this discussion point was raised in response to having former 42 Board of County Commissioners members representing Orange County once retired. She said 43 she does not like this practice. 44 Chair Dorosin asked if she would feel this way even if it is a position that would 45 otherwise be filled by an Orange County resident. 46 Commissioner Rich said it would be fine to be a resident representative, but they should 47 not be representing the BOCC. 48 Chair Dorosin said this discussion point is broader than that, and gave the example of 49 someone from the Chapel Hill-Carrboro City Schools board, wanting to be on the Orange 50 County Planning Board.