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ORANGE COUNTY <br />BOARD OF COMMISSIONERS <br />ACTION AGENDA ITEM ABSTRACT <br />Meeting Date: May 17, 200.5 <br />Action Age~nrda <br />Item No. <br />SUBJECT: RFP Award -GIS Map Display Software System <br />DEPARTMENT: Purchasing, EMS PUBLIC HEARING: (Y/N) No <br />ATTACHMENT(S): <br />Tabulation <br />INFORMATION CONTACT: <br />Pam Janes 245-2652 <br />Jack Ball 968-2050 <br />TELEPHONE NUMBERS: <br />Hillsborough 732-8181 <br />Chapel Hill 968-4501 <br />Durham 688-7331 <br />Mebane 336-227-2031 <br />PURPOSE: To consider awarding an RFP for the purchase of a GIS Map Display Software <br />System from Sprint of Hickory, North Carolina, <br />BACKGROUND: The Board approved the acceptance of a competitive grant award from the <br />Public Safety Foundation of America in the amount of $33,100 for equipment, software, and <br />professional services on February 17, 2004.. The purpose of the grant was to allow the 9-1-1 <br />Center to automatically map the latitudinal and longitudinal coordinates provided by the <br />telephone companies. <br />Since the acceptance of the grant, the 9-1-1 Center has purchased seven GIS workstations for <br />each telecommunicator position as well as seven ArcView 9,0 GIS licenses. Those <br />expenditures have all been reimbursed by the Public Safety Foundation of America, An <br />address and coordinate plotting tool for ArcView was created by Land Records as a temporary <br />measure until the final software solution is installed, <br />The grant originally called for the creation of a custom software program that would take <br />Automatic Location Identification data from the 9-1-1 Controller and plot it at the appropriate 9- <br />1-1 telecommunicator position, It was then determined that several vendors already have <br />software products that fulfill or exceed the grant requirements and offer 24/7 support for mission <br />critical environments such as the 9-1-1 Center, <br />Orange County Staff developed an RFP that outlined in detail the County's requirements, <br />Vendors were asked to list their level of compliance with each specification. The RFP was <br />advertised and sent to five prospective vendors. Responses were received from four vendors. <br />Each of the four firms were evaluated based on compliance by a team made of the EMS <br />Director, Deputy EMS Director, Data Technician and Wireless E9-1-1 Coordinator, All four <br />firms were invited to demonstrate their software to the evaluation team. Upon completion of the <br />