Agenda - 08-17-2004-9a - Laserfiche WebLink

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The consultant will provide costs of construction so that estimated building(s) size may be calculated. The storage space added is likely to range from approximately 4,000 to 6,000 square feet, assuming a $50-$75/square foot construction cost. However, the consultant cautioned that the rising cost of steel and cement may adversely impact the square footage cost of construction. • While there is a need for departmental records storage, the more critical unmet need seemed to lie in the need for climate controlled storage space in which to house institutional equipment (e.g. voting machines, EMS/Homeland security supplies). • In tandem with this project, possibilities for reallocation/improvements within existing storage areas will be explored to meet departmental records storage needs that the new building will not likely be able to address in this phase of development. • Both the storage facility and the operations base are likely to utilize pre- engineered buildings. The consultant will design the project such that both facilities can be expanded by the addition of other pre-engineered structures. This will allow the most efficient use of the budgeted funds at this time, as well as will provide opportunities for expansion as future funding allows. • The group agreed to recommend that the Board accept the attached design proposal from CRZ and exempt the project from the qualifications based architect selection process as allowed by statute. Information regarding progress of the design will be provided to the Board at milestones of the project. Commissioner Halkiotis will continue to work with the planning group throughout the design process. Pursuant to Board action on June 23, 2004, a surveyor has been retained and is at this time preparing the survey information needed for the project. FINANCIAL IMPACT: The total project budget for these two facilities is $675,000 and is being funded from 2/3 Net Debt Reduction Bonds as recently approved by the Board. The breakdown of cost centers as provided by CRZ, the proposed architect, are as follows: • Construction Building and Sitework: $600,000 • Contingency $16,000 • Hillsborough Water/Sewer Fees $5,000 • Professional Design Services Fees $45,000 • Testing, Misc. Fees and Permits 9 000 Total Project Budget $675,000 A capital project ordinance is attached. RECOMMENDATION(S): The Manager recommends that the Board take the following action: 1. Endorse the development direction of the project as cited above; and 2. Exempt this project from the qualification-based selection process for architect services as allowed by GG 143-64.32 and award a contract to Corley Redfoot Zack in an amount not to exceed $45,000 for the design services for this contract; and authorize the Chair to sign on behalf of the Board. 3. Approve a capital project ordinance appropriating $675,000 to the project.