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ORANGE COUNTY <br />BOARD OF COMMISSIONERS <br />ACTION AGENDA ITEM ABSTRACT <br />Meeting Date: August 17, 2004 <br />Action Agenda <br />Item No. 5 - r <br />SUBJECT: Minute Preoarer Aoreement <br />DEPARTMENT: County Commissioners PUBLIC HEARING: (Y/N) No <br />ATTACHMENT(S): INFORMATION CONTACT: <br />Donna Baker, ext. 2130 <br />Yes -Agreement <br />TELEPHONE NUMBERS: <br />Hillsborough 732-8181 <br />Chapel Hill 968-4501 <br />Durham 688-7331 <br />Mebane 336-227-2031 <br />PURPOSE: To consider for approval atwo-year agreement between the County of Orange and <br />Becky Butler for the preparation of BOCC meeting minutes. <br />BACKGROUND: In the past, staff in the Office of the Clerk to the Board of County <br />Commissioners expended significant time and energy transcribing and preparing written <br />minutes for various meetings including the Board of County Commissioners' meetings. During <br />the budget process in 1999, the County Commissioners decided to outsource minute <br />preparation. During the past 5 years, this has definitely enhanced efficiency in the BOCC <br />department and has allowed staff to perform other duties. <br />FINANCIAL IMPACT: Funds are included in the budget for the Clerk's office for the 2004-2005 <br />fiscal year and total $13, 425, providing prepared minutes for 179 recorded meeting hours at <br />$75 per recorded hour. It is expected that $14,400 ($80 per recorded hour) will need to be <br />budgeted for the 2005-2006 fiscal year. <br />RECOMMENDATION(S): The Manager recommends that the Board approve the two-year <br />agreement and authorize the Chair to sign on behalf of the Board. <br />