Agenda - 11-13-2018 6-c - Triangle Water Supply Partnership Memorandum of Agreement

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Memorandum of Agreement Triangle Water Supply Partnership August 7, 2018 Page 6 of 35 and a Representative or Alternate Representative to serve as Vice Chair, both by Simple Majority Vote. The Vice Chair will perform the Chair’s responsibilities when the Chair is unable to do so. The Chair or Vice Chair shall convene Partnership meetings, establish the meeting agendas, and preside at meetings. If neither the Chair or Vice Chair will be present for a meeting, the Chair will appoint a person to preside at that meeting. The Chair and Vice Chair shall have no additional power or authority over the Partnership. While there are no term limits established for the Chair or Vice Chair, it is the intention that the Chair and Vice Chair positions rotate among Participants. 6) Meetings: a) The Participants shall meet as often as required, but no less than annually. Annual Meetings shall be scheduled by the Chair and noticed to all Representatives no less than 30 days in advance. Any matter may be voted on at an Annual Meeting. The Annual Meeting will be held toward the end of each calendar year and include budget adoption, in order to allow for Participants to adequately plan for their upcoming fiscal year budget. b) Meetings will generally be held for the purposes of discussing the activities of the Partnership, planning for future activities, adopting the budget, and providing guidance and direction to the Administrative Agent, Fiscal Agent, and/or project managers, regarding ongoing Partnership activities and Projects. c) The Chair, Vice Chair, or 25 percent of the Participants may call a meeting by providing notice to all Participants (“Called Meeting”). Notice may be made pursuant to paragraph 17(n) or may be delivered by electronic mail. No Called Meeting may be held with less than five business days’ notice. No matter may be voted on at a Called Meeting that was not noticed at the time the notice of Called Meeting is sent to the Participants. All meetings shall be open to the public and conducted in facilities that would accommodate the public. Meeting times, dates, and locations will be noted on the Partnership’s website in a location accessible by the public. Notices of meetings will also be publicly posted on the principal bulletin board of the Administrative Agent, or if the Administrative Agent is not a Member, the entity represented by the Chair. d) Representatives (or Alternative Representatives) may participate in Called or Annual Meetings either in person or by teleconference. 7) Voting: a) A majority of the Participants must be represented by either their Representative or Alternative Representative to constitute a quorum for the transaction of business at any meeting of the Partnership. b) Each Participant will have one vote on all matters coming before the Partnership for consideration and the vote of each Participant will be counted equally. 10