Minutes 10-16-2018 - Laserfiche WebLink

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13 Durham, NC, a Perkins + Will cost estimating sub-consultant, and the recently engaged Construction Manager at Risk firm, Barnhill Construction of Durham, NC. Development Agreement Highlights The following are notable Development Agreement point updates for the Board: A. Library Location with the “203 Project”: “The Commons” schematic design contemplates the Library to occupy a full, contiguous floor on the second level of the facility. With regard to the facility design (Article Three, Section C of the Development Agreement): “The Town, as Owner of the Property, will be primarily responsible for procuring all necessary development approvals for the Project to permit the Orange County Southern Branch Library on the Building's lower floors, the proposed uses on the upper floors as described herein and the required associated parking.” The design honors the Orange County Southern Branch Library Development Agreement in the following manner: • The placement of the library at the center of the second story will allow it to dominate the space while also drawing your attention to the other elements of the building. The design of the interior will allow the customers to see into the library and for the library customers to see what is also going on in the floor below. The library will be accessible to all customers by the grand entrance staircase and two (2) elevators. • The design of “The Commons” still allows for the library to be on 1 floor for optimum operational efficiency • While another scheme allowed for the library to be on the first floor, it was not recommended because it did not meet the design/use needs of all partners, did not allow for collaborative opportunities, diminished visibility for the other parties, and was the most expensive of all the schemes. (See metrics table) B. Parking: The Schematic Design incorporates the necessary 50 on-site public parking spaces for the library as required by the Carrboro Development Ordinance as well as by the Development Agreement (Article Three, Section M of the Development Agreement): “The parties agree that in the event on-site parking spaces will be owned and paid for by the County shall be available for use by Library patrons during normal Library operating hours. This number of spaces will be determined during the permitting and design of the project. These spaces will be made available to the Town while the Library is closed.” C. Cost Allocation & the Associated Timeframe for Agreement: Since the Schematic Design is largely complete, the County and Town are now within the 45 day period of evaluating the design and its estimated costs (Article IV, Section A): “The parties acknowledge that Exhibit C represents their general understanding of the cost sharing; however, the parties agree to negotiate in good faith the fair and equitable share of all costs associated with this project as soon as possible after the Schematic Design work is completed. If the parties are unable to come to an agreement within forty-five (45) days after the Schematic Design Acceptance date of September 26, 2018, then either party may terminate this agreement by providing ten (10) days advance written notice to the other party of its intention to terminate this agreement.” This agreement must be completed by day 45 after the Schematic Design Acceptance Date, or by November 9, 2018. As outlined in the section, if any party is intending to terminate this