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2 <br /> <br />The Hog Day event typically uses River Park, the David Price Farmers Market Pavilion, and <br />County owned parking lots. Event information is available at www.hogday.org. Due to the size of <br />the event, streets surrounding the Board of Elections Building have been closed in the past, and <br />the Board of Elections parking lot has been used for vendor, band, and staff parking. <br />County staff notified the Town of Hillsborough of the conflict with early voting on September 27, <br />and a meeting was held with representatives of the Town, County, and the event on October 1. <br />Based on this meeting, the event organizers were asked to consider rescheduling the event or <br />to develop a traffic plan that provides the most access and the least disruption for voters with <br />the understanding that the Board of Commissioners may need to consider balancing the conflict <br />between the event and early voting. <br /> <br />The event organizers do not believe moving the event to a Saturday night and Sunday would be <br />viable. They provided the following explanations for this position. <br /> <br />• A large majority of volunteers have other obligations Saturday evening and Sunday. <br />• The event will have less public participation due to conflicts with church services on <br />Sunday. <br />• Arts and craft vendors would be less likely to participate on a Sunday. <br />• Nonprofit and business vendors promoting their services usually participate in events on <br />Fridays and Saturdays, not on Sundays. <br />• Fewer volunteers would be willing to volunteer on a Sunday. <br />• Rental companies provide discounts or do not charge extra set up fees for items that are <br />rented on Friday and returned on Saturday evening. <br />• Local businesses in Hillsborough would lose the positive economic impact associated <br />with a less successful event. <br />• The event raises money that is donated back to local children’s charities and other <br />nonprofit/ school programs and services throughout the County. Moving the event would <br />result in a less successful event and, therefore, fewer donations. <br /> <br />The organizers also explained that the event could not be rescheduled to another weekend and <br />still remain within the calendar year due to other conflicts. <br /> <br />As an alternative to rescheduling, the event organizers have offered an access management <br />plan that would provide access to the Board of Elections building. A map of this plan is included <br />as Attachment A. The plan would direct traffic to King Street through the use of signage and <br />non-uniformed personnel at each intersection to access South Cameron Street and the Board of <br />Elections Office. This plan also moves all event parking out of the Board of Elections Parking <br />Lot and onto the grounds of Cameron Park Elementary to open the parking lot to voters. <br /> <br />FINANCIAL IMPACT: Permit fees associated with the event are under $200. The County has <br />not completed an economic impact statement on the sales tax generated by the event or other <br />economic benefits to the hospitality industry in the County. <br /> <br />The Manager recommends the Board consider and take action on a request to use River Park, <br />the David Price Farmers Market Pavilion, and other County property for Hog Day 2018 on <br />November 3, 2018, which is the last day of early voting in Orange County. <br /> <br />Travis Myren made the following PowerPoint presentation: <br />