Agenda - 11-01-2018 8-a - Minutes

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6 1 Al Hartkopf said there was a concern about uniformed officers doing traffic control, so 2 they have proposed using volunteers in t-shirts doing traffic control. He said the traffic 3 checkpoint has been moved to a different location, which that leaves South Cameron St. wide 4 open. He said additional signage will be added to all intersections to make everything very 5 clear. 6 Commissioner Marcoplos asked if the event being held on Sunday, November 4t" is 7 known. 8 Al Hartkopf said Sundays in Hillsborough at the Old Courthouse, as well as an event on 9 the River Park grounds as well. 10 Commissioner Price asked if the Farmers' Market will be impacted. 11 Al Hartkopf said they negotiate with the Farmer's Market every year, and try to do 12 everything they can to not impact it. He said the Farmers' Market expressed desire to be, and 13 will be, held on Nash St. 14 Commissioner McKee referred to the map and the non-uniformed personnel directing 15 traffic, and asked if there will there be signage at Churton and King Streets to direct people for 16 early voting. 17 Al Hartkopf said yes, there will be signage going in both directions. He said the south 18 side can be tricky, and a sign will probably be posted at the Annex. He said from southbound, 19 there will be a sign at Nash and Collect, and repeat that at Margaret Lane. He said they have 20 plenty of wayfarer signage. 21 Commissioner McKee said he would want large signage that will catch residents' 22 attention, and be very clear. 23 Al Hartkopf said he agreed, and said that is their plan. 24 Commissioner Marcoplos said the obstacles to moving the event to Saturday/Sunday do 25 not seem that difficult. He said the Hillsborough event could fold into Hog Day, and the 26 volunteers for traffic control could do some of the clean up on Sunday. 27 Al Hartkopf said the various event Chairs (entertainment, food, crafters, etc.) and the 28 volunteers were consulted, and this type of shift was not possible. He said no one is available 29 on Saturday evening and Sunday. 30 Craig Lloyd said he sent Travis Myren the factors involved for not going to the Sat/Sun 31 timeframe. 32 Chair Dorosin asked if the number of expected attendees is known, and where they will 33 park. 34 Al Hartkopf said around 7-12,000, and the parking will be in the parking deck behind 35 Weaver's Street. 36 Craig Lloyd said Shannon Campbell, from the Town of Hillsborough, has identified every 37 open public parking spot, which has been posted on the Hog Day website 38 Chair Dorosin said people will be parking downtown. 39 Craig Lloyd said yes. 40 Chair Dorosin clarified that there will be a lot of traffic for this event. 41 Craig Lloyd said this event may be smaller due to the re-scheduling. 42 Chair Dorosin asked if November 10 and 11 is possible. 43 Craig Lloyd said many of their organizers have their own special events on that 44 weekend. 45 Commissioner Jacobs asked if anyone has spoken to the Town about using Gold Park 46 instead of River Park. 47 Al Hartkopf said no. 48 Commissioner Jacobs said using Gold Park would allow people to avoid downtown, and 49 it is a large park.