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4 <br /> 1 o Friday, November 2, 2018 <br /> 2 ■ 6:00 PM to 10:00 PM <br /> 3 o Saturday, November 3, 2018 <br /> 4 ■ 10:00 AM to 6:00 PM <br /> 5 • County Facility Use — Granted by Permit <br /> 6 o River Park <br /> 7 o David Price Farmers Market Pavilion <br /> 8 • Typical Site Plan <br /> 9 o Restricts Traffic Access to Board of Elections Building <br /> 10 o Uses Board of Elections Parking Lot for Vendor, Band, and Staff Parking <br /> 11 • Alternatives to Minimize Early Voting Conflict <br /> 12 o Meeting with Event Organizer— October 1 <br /> 13 ■ Rescheduling to Saturday/Sunday <br /> 14 ■ Rescheduling to Different Weekend <br /> 15 ■ Develop Access Management Plan — May be Subject to Board Approval <br /> 16 o Organizing Committee— Rescheduling Not Feasible <br /> 17 ■ Organizers Invited to Present Event Disruptions <br /> 18 o New Access Management Plan (map) <br /> 19 ■ Maintains Access to Board of Elections Building <br /> 20 ■ Eliminates Use of Board of Elections Parking Lot <br /> 21 ■ Booth to Encourage Voter Participation <br /> 22 <br /> 23 Early Voting Access (aerial photograph) <br /> 24 <br /> 25 Manager's Recommendation <br /> 26 • Consider and take action on a request to use River Park, the David Price Farmer's <br /> 27 Market Pavilion, and other County property for Hog Day on November 2nd and 3rd 2018, <br /> 28 which conflicts with the last two days of early voting <br /> 29 <br /> 30 Commissioner Jacobs clarified that no conversation took place until October 1St <br /> 31 Travis Myren said he is not sure when the rescheduled date was chosen, but this <br /> 32 meeting took place soon after. <br /> 33 Commissioner Price asked if the Optimist Club came to the County or the Town of <br /> 34 Hillsborough to discuss the permit. <br /> 35 Travis Myren said the County was proactive, and permits were in place for the original <br /> 36 date in September. He said the County contacted the Club about the permit being issued. <br /> 37 Commissioner Price asked when staff found out about the rescheduled date of <br /> 38 November 2nd and 3 rd <br /> 39 Rachel Raper, Director of Elections, said Monday October 1. <br /> 40 Commissioner Price asked if anyone else in the County or the Town of Hillsborough was <br /> 41 contacted about this. <br /> 42 Travis Myren said no one in the County, but staff did contact the Town. <br /> 43 Commissioner Price said a lot of people use this site for voting, and asked how <br /> 44 residents coming from the north would be made aware of where to go to vote. <br /> 45 Travis Myren said staff/event planners could indicate with signage. <br /> 46 <br /> 47 Event Organizers <br /> 48 Al Hartkopf said he will be addressing the scheduling negotiations, but first introduced <br /> 49 Craig Lloyd to speak about the traditions and community benefits of this event. <br />