Agenda - 11-01-2018 8-a - Minutes

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13 1 forward as contemplated in the Development Agreement between Orange County and the 2 Town of Carrboro. County staff is satisfied that "The Commons" schematic design provides the 3 library the necessary space, operational efficiency and visibility. An overview of"The Commons" 4 design highlights is provided within Attachment 3. 5 6 On September 20, 2018 a public session was held at the Carrboro Town Hall for review of the 7 recommended schematic design, "The Commons."Town advisory boards and the public were 8 asked to make further comments regarding Design, Site Development, Parking and Teen 9 Center. 10 11 At a planned joint work session on October 25, 2018, the Board of Orange County 12 Commissioners and the Carrboro Board of Aldermen will review the preliminary schematic 13 design, "The Commons", as well as preliminary probable costs developed by the Bree Group of 14 Durham, NC, a Perkins + Will cost estimating sub-consultant, and the recently engaged 15 Construction Manager at Risk firm, Barnhill Construction of Durham, NC. 16 17 Development Agreement Highlights 18 The following are notable Development Agreement point updates for the Board: 19 20 A. Library Location with the "203 Project": "The Commons" schematic design contemplates the 21 Library to occupy a full, contiguous floor on the second level of the facility. With regard to 22 the facility design (Article Three, Section C of the Development Agreement): 23 "The Town, as Owner of the Property, will be primarily responsible for procuring 24 all necessary development approvals for the Project to permit the Orange County 25 Southern Branch Library on the Building's lower floors, the proposed uses on the 26 upper floors as described herein and the required associated parking." 27 The design honors the Orange County Southern Branch Library Development Agreement in the 28 following manner: 29 30 The placement of the library at the center of the second story will allow it to 31 dominate the space while also drawing your attention to the other elements of the 32 building. The design of the interior will allow the customers to see into the library 33 and for the library customers to see what is also going on in the floor below. The 34 library will be accessible to all customers by the grand entrance staircase and two 35 (2) elevators. 36 • The design of"The Commons" still allows for the library to be on 1 floor for 37 optimum operational efficiency 38 While another scheme allowed for the library to be on the first floor, it was not 39 recommended because it did not meet the design/use needs of all partners, did not 40 allow for collaborative opportunities, diminished visibility for the other parties, and 41 was the most expensive of all the schemes. (See metrics table) 42 43 B. Parking: The Schematic Design incorporates the necessary 50 on-site public parking 44 spaces for the library as required by the Carrboro Development Ordinance as well as by the 45 Development Agreement (Article Three, Section M of the Development Agreement): 46 "The parties agree that in the event on-site parking spaces will be owned and 47 paid for by the County shall be available for use by Library patrons during normal 48 Library operating hours. This number of spaces will be determined during the 49 permitting and design of the project. These spaces will be made available to the 50 Town while the Library is closed."