Agenda - 06-23-2004-7a - Laserfiche WebLink

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2 In recognition of previously adopted resolutions that establish a policy of pursuing CountylSchools coordinated and joint use facility planning when it is feasible to do so, County and OCS staff and the middle school architects have held discussions about how the adjacent locations of the middle school and soccer park sites might lead to economies of scale during design and construction and could possibly lead to many "smart growth" cast savings in both projects, County staff developed a team to investigate the feasibility of using the existing middle school design firm of Corley Redfoot Zack (CRZ) for the soccer park design, The BOCC approved a contract with CRZ for these services on May 18, 2004. Pre-Concept Planning: At this .June 23 meeting, the BOCC is reviewing draft concept plans as the owner of the soccer park property. After outreach and Economic Development District (EDD) site plan processing (see "Next Steps" summary), the final site plan would be prepared. Because of the synergies between the two projects and the extraordinary coordination opportunities that exist by retaining the same designer for both projects, staff recommends that the Board proceed with sanctioning the pre-concept plan at this time and authorizing staff to proceed in July with community outreach, in accordance with the 'Soccer Superfund' process. In addition, the Board is requested to authorize staff to work with the Orange County School Board and CRZ, our mutual designer for both elements of the project, to determine the best manner in which to bid the project such that the earthwork, in particular, may be bid and construction occur concurrently with the similar component of the school project, As previously mentioned, this allows a cast savings to be realized in both projects, The bid is expected to be put to the street during the late summer, after final planning process approvals that are scheduled for consideration later on this .June 23 meeting agenda. The Board is further asked to authorize staff to develop and approve any interlacal agreement that may be required to formalize the agreement that emerges from these discussions between the County and OCS. FINANCIAL. IMPACT: Funding would come from $1 million in 2001 general obligation bond funds earmarked for the "Soccer Superfund" that will be included in the bond sale that is scheduled for July 2004, Potential savings from coordination of the middle school and soccer park projects cannot be accurately estimated until further design work is accomplished, However, based on previous experience with the Smith Middle School and soccer field project, staff are confident that a minimum of $100,000 in savings can be achieved through economies in grading and fill, parking, lighting, road access, restrooms, and the like. RECOMMENDATION(S): The Manager recommends that the Board: 1) consider this pre-concept plan as acceptable for purposes of community outreach and then direct staff to pursue the outreach effort; 2) authorize the Purchasing Director to work with Orange County Schools and Carley Redfoot Zack to determine the most appropriate method of bidding the soccer park element of the project concurrently with the School; 3) direct staff and the consultant to consider in the preliminary design process the community input received through the outreach process, consistent with the pre-concept plan approved by the BOCC; 4) approve the issuance of the bid for the pre-grading component of the soccer park; 5) authorize the Manager's and Attorney's offices to develop an interlocal agreement with the Orange County Board of Education to effectuate concurrent bidding of school and West Ten Soccer Park to achieve economies of scale; and 6) authorize staff and the Attorney to develop and consummate any and all easements (to include cross-access, utilities, parking, etc) necessary,