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6 <br /> d. Menu substitutions will not be allowed except under .extreme circumstances. If <br /> such a circumstance arises, food substitutions shall be approved by the person(s) <br /> responsible for menu review to ensure meals meet one-third of the daily <br /> Recommended .Di.etary Allowances. The dietitian responsible for menu review <br />_ - - - -----must be consulted and give approval-to-the-substitution-at least one (l.)-day prior- -- - <br /> to the proposed change. Documentation that the substitution has been approved <br /> must be on file within 90 days of serving or, in. the case of the fourth quarter of <br /> the state fiscal year, not.later than July 31. Meals with.substitutions not approved <br /> in this manner are not eligible for reimbursement. Any deviation from the <br /> certified menu must be documented by a menu change form and the specific food <br /> substitution listed. The menu change form must be dated and signed by the <br /> person authorizing the change. Change forms shall be kept on file with the <br /> certified .menu for audit. The Caterer will be responsible for assuring that all <br /> menu substitutions meet one third (1/3) of the daily recommended dietary <br /> allowance for adults over age 60 and conform to the meal pattern as set forth by <br /> North Carolina Division of Aging and Adult Services. A11 permanent changes in <br /> menus must be documented and recorded at the time they are incurred and al.l <br /> substitutions must include the same nutritional requirements as the original item. <br /> All permanent changes must be approved by County prior to food service. No <br /> more than one substitution, whether temporary or permanent, are allowed per <br /> month. <br /> e. Any meal that does not meet one-third (1/3) RDA,;and:.the meal pattern and <br /> service standards, and is served to an eligible adult,``is dot.a reportable unit of <br /> service for reimbursement or USDA entitlement. <br /> 1.1.. .Meals will not be served on the following days and the holiday schedule to be <br /> observed for th.e purpose of this Agreement is as follows, but may be altered by <br /> mutual written agreement of the parties. <br /> New Year's Day <br /> Martin Luther King Jr. Day. <br /> Good Friday-Easter <br /> Memorial Day <br /> Independence Day <br /> Labor Day <br /> Thanksgiving Day and day after <br /> Christmas Day and the days preceding and following it <br /> 12. Caterer will invoice County monthly at the rate of $6.65 per congregate meal <br /> delivered which includes delivery charge. County will make payments within 30 <br /> days of the date of each bill, provided requisitioned funds for such have been <br /> received. County reserves the right to refuse payment for meals if any menu item is <br /> ornitted. or is unacceptable per the terms of this agreement. The County has the <br /> option to offer partial payment for said meals. <br /> 13. The amount of this Agreement for the period July 1, 201&.th'rdugh June 30, 2019 shall <br /> not exceed $ 250,000. The fiscal arrangements for this A eeEnt is based upon the <br /> following number of approximate congregate meals for the period from July 1, 2018 <br /> through June 30, 201.9, hereunder with an. option to renew for an additional one year <br /> extension from July 1, 2019 through June 30, 2020. <br />