Orange County NC Website
Browse       Search
DAAS-735 <br /> (revised 2/16) <br /> by federal sources passed through the NC DHHS and its divisions and offices are expected to <br /> maintain compliance with the NC DHHS record retention and disposition schedule and any <br /> agency-specific program schedules developed jointly with the NC Department of Cultural <br /> Resources, Division of Archives and Records. Retention requirements apply to the community <br /> service providers funded under this Agreement to provide Home and Community Care Block <br /> Grant services. Information on retention requirements is posted at <br /> http://www.nedhhs.gov/control/retention/retention.htm and updated semi-annually by the NC <br /> DHHS Controller's Office. By funding source and state fiscal year, this schedule lists the <br /> earliest date that grant records in any format may be destroyed. The Division of Archives and <br /> Records provides information about destroying confidential data and authorized methods of <br /> record destruction (paper and electronic) at https:H archives.ncdcr.gov/government/government- <br /> faq#how-can-i-destroy-records? . <br /> The NC DHHS record retention schedule is based on federal and state regulations and pertains <br /> to the retention of all financial and programmatic records, supporting documents, statistical <br /> records, and all other records supporting the expenditure of a federal grant award. Records <br /> legally required for ongoing official proceedings, such as outstanding litigation, claims, audits, <br /> or other official actions, must be maintained for the duration of that action, notwithstanding the <br /> instructions of the NC DHHS record retention and disposition schedule. <br /> In addition to record retention requirements for records in any format, the long-term and/or <br /> permanent preservation of electronic records require additional commitment and active <br /> management by agencies. The community service provider will comply with all policies, <br /> standards, and best practices published by the Division of Aging and Adult Services regarding <br /> the creation and management of electronic records. <br /> 9 <br />