Agenda - 06-23-2004-5j - Laserfiche WebLink

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z that will be used at multiple locations, as well as specialized pieces of equipment and equipment that is being held overnight for maintenance, will be stored at this operations base. The shop space will be required for carpentry (picnic tables, play structure repair, kiosk and sign constriction) and painting and machine work, The office area would be utilized for current full time employees. At such time the Board approves this concept and funding, which may have been discussed at the recent work session regarding County capital, the County Manager will convene a group, including a Commissioner, to begin programming one or more facilities to address storage needs and the parks operations base at this location. Future expansion needs of the Public Works Department and Orange Public Transportation will also be considered during those discussions in order to ensure the prudent use of the available land. Construction for a building similar to the 4,000 square foot leased premises previously discussed is estimated at $300,000. However, if the County were to consider building a structure in which to house parks operations on a permanent basis, a facility approximately double that size may be needed at an estimated construction cost of $600,000. Per the Building Inspections Division, any structure used for the parks operation base will need to be engineered to meet building codes for public buildings, including, but not limited to, accessibility for restrooms and parking, emergency lighting, etc. The attached development timeline for construction of a parks operation base is aggressive, but likely doable considering the type of construction needed. In order to achieve the aggressive timeline, the Manager is recommending that the Board authorize staff to contract with a surveyor during the upcoming break, Further, given that there is no place to house equipment and personnel in a satisfactory manner until the building is completed, the Manager is recommending ashort-term lease in the interim. Staff has been able to negotiate a reduced lease term to one-year, during which time the longer-term plan may be implemented. The annual lease rate would be $33,000, with any renewals to increase at the rate of 3%. As presented previously, the County would pay for utilities and janitorial services, with the landlord accepting responsibility for all remaining maintenance of the building. As a reminder, the proposed lease space is a metal "shell building" and includes two garage bays, a small office area, restrooms, and workshop space totaling 4,000 square feet. In addition, 3,500 square feet of exterior space is included for secure overnight parking of the department's rolling stock and for short term storage of bulk items to be used in parks, such as mulch, compost, etc. FINANCIAL IMPACT: Funds to support a lease beginning July 1, 2004 have been included in the 2004-2005 Manager's Recommended Budget. Should the Board choose to pursue construction of a building to be used for the Parks Operation Base, a funding proposal may be prepared for Board consideration in August, providing that funding decisions regarding this project were not included in the recent work session regarding County capital. RECOMMENDATION(S): The Manager recommends that the Board consider the following: 1. Direct the County Manager to assemble the appropriate stakeholders to develop a program for one or more facilities to be constructed at the present Public Works site to address the Parks Operations Base and county-wide storage needs; and