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ORANGE COUNTY <br />BOARD OF COMMISSIONERS <br />ACTION AGENDA ITEM ABSTRACT <br />Meeting Date: May 3, 2005 <br />SUBJECT: Contract Award: Aerial <br />DEPARTMENT: Solid Waste <br />Action Agenda <br />Item No. ~-h <br />of the Landfill <br />PUBLIC HEARING: (Y/N) No <br />ATTACHMENT(S): <br />Contract <br />INFORMATION CONTACT: <br />Pam Jones, Purchasing, 245-2652 <br />Gayle Wilson, Solid Waste Director, <br />968-2885 <br />TELEPHONE NUMBERS: <br />Hillsborough 732-8181 <br />Chapel Hill 968-4501 <br />Durham 688-7331 <br />Mebane 336-227-2031 <br />PURPOSE: To provide an annual topographic map of the municipal solid waste landfill, <br />construction and demolition landfill and adjacent Neville property far three years through June <br />30, 2008. <br />BACKGROUND: The North Carolina Administrative Code, Title 15A, Chapter 13, Subchapter <br />13B, Section .1604(b)(M) states that a landfill owner/operator may be asked to conduct a <br />survey of the landfill to determine the annual landfill volume that has been used. The Solid <br />Waste Section Environmental Programs Manager sent a notice, dated March 4, 2003, to all <br />active landfill operators that a survey will be required on an annual basis, An aerial topographic <br />map prepared by a registered land surveyor is the most economical method to determine the <br />annual landfill volume used. <br />The topographic map will be used to calculate the remaining capacity of the existing municipal <br />solid waste landfill (as required by the Department of Environment and Natural Resources, <br />Solid Waste Section); the remaining capacity of the construction and demolition landfill; the <br />remaining onsite soil available for daily, intermediate and final cover and the settlement rate of <br />the closed landfill, The topographic map will also assist solid waste staff in future planning and <br />for future designs of the transfer station and an office for solid waste staff. Staff prepared a <br />Request for Proposals (RFP) to obtain qualifications from interested firms. Four respondents <br />were evaluated by staff. The evaluation criteria included: <br />• demonstrated success on projects of similar scope <br />• qualifications of individuals assigned to the project <br />• references of the firm and key project personnel to complete this project in a timely <br />manner <br />• references from completed projects <br />• capability to supply the final product in an Autocad compatible file <br />