Agenda - 09-20-2018 8-f - Emergency Debris Removal and Processing Services Agreement

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ORANGE COUNTY BOARD OF COMMISSIONERS ACTION AGENDA ITEM ABSTRACT Meeting Date: September 20, 2018 Action Agenda Item No. 8 -f SUBJECT: Amendment to Emergency Debris Removal and Processing Services Agreement DEPARTMENT: Solid Waste ATTACHMENT(S): 1. Contract Amendment #1 2. Original Contract INFORMATION CONTACT: Robert Williams, 919 - 918 -4904 Cheryl Young, 919 - 918 -4914 1 PURPOSE: To approve an amendment extending an agreement between Orange County and Ceres Environmental Services, Inc. through October 1, 2019 for the purpose of providing a resource for Emergency Storm Debris Removal and Processing Services. BACKGROUND: Ceres Environmental Services, Inc. has acted as the County's secondary contractor for Emergency Storm Debris Removal. As the result of changes to Federal Emergency Management Agency (FEMA) regulations, the County's rip mart' Emergency Storm Debris Removal and Processing Services Contractor elected not to renew the current Contract. The Solid Waste Department is working collectively with the towns of Chapel Hill, Hillsborough and Carrboro to issue a new request for proposals (RFP) to secure Emergency Storm Debris Removal and Processing Services. Ceres Environmental agreed to extend the current Contract to insure the County has services available if needed while the RFP is developed and a new Contractor secured. FINANCIAL IMPACT: The primary purpose of the agreement is to ensure that adequate staffing and equipment resources are available in the event of a severe storm event to effectively manage large quantities of debris that would likely be generated. There are no expenses anticipated related to this agreement without an emergency declaration by the Chair of the Board of Commissioners. SOCIAL JUSTICE IMPACT: The following Orange County Social Justice goal is applicable to this item: • GOAL: ESTABLISH SUSTAINABLE AND EQUITABLE LAND -USE AND ENVIRONMENTAL POLICIES The fair treatment and meaningful involvement of people of all races, cultures, incomes and educational levels with respect to the development and enforcement of environmental laws, regulations, policies, and decisions. Fair treatment means that no group of people should bear a disproportionate share of the negative environmental consequences resulting from industrial, governmental and commercial operations or policies. RECOMMENDATION(S): The Manager recommends that the Board approve the amendment for the Contract extension and authorize the Manager to sign the Amendment.