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L <br />d. Menu substitutions will not be allowed except under extreme circumstances. If <br />such a circumstance arises, food substitutions shall be approved by the person(s) <br />responsible for menu review to ensure meals meet one -third of the daily <br />Recommended Dietary Allowances. The dietitian responsible for menu review <br />must be consulted and give approval to the substitution at least one (1) day prior <br />to the proposed change. Documentation that the substitution has been approved <br />must be on file within 90 days of serving or, in the case of the fourth quarter of <br />the state fiscal year, not later than July 31. Meals with substitutions not approved <br />in this manner are not eligible for reimbursement. Any deviation from the <br />certified menu must be documented by a menu change form and the specific food <br />substitution listed. The menu change form must be dated and signed by the <br />person authorizing the change. Change forms shall be kept on file with the <br />certified menu for audit. The Caterer will be responsible for assuring that all <br />menu substitutions meet one third (1/3) of the daily recommended dietary <br />allowance for adults over age 60 and conform to the meal pattern as set forth by <br />North Carolina Division of Aging and Adult Services. All permanent changes in <br />menus must be documented and recorded at the time they are incurred and all <br />substitutions must include the same nutritional requirements as the original item. <br />All permanent changes must be approved by County prior to food service. No <br />more than one substitution, whether temporary or permanent, are allowed per <br />month. <br />Any meal that does not meet one -third (1/3) RDA and the meal pattern and <br />service standards, and is served to an eligible adult, is not a reportable unit of <br />service for reimbursement or USDA entitlement. <br />11. Meals will not be served on the following days and the holiday schedule to be <br />observed for the purpose of this Agreement is as follows, but may be altered by <br />mutual written agreement of the parties. <br />New Year's Day <br />Martin Luther King Jr. Day. <br />Good Friday- Easter <br />Memorial Day <br />Independence Day <br />Labor Day <br />Thanksgiving Day and day after <br />Christmas Day and the days preceding and following it <br />12. Caterer will invoice County monthly at the rate of $6.65 per congregate meal <br />delivered which includes delivery charge. County will make payments within 30 <br />days of the date of each bill, provided requisitioned funds for such have been <br />received. County reserves the right to refuse payment for meals if any menu item is <br />omitted or is unacceptable per the terms of this agreement. The County has the <br />option to offer partial payment for said meals. <br />13. The amount of this Agreement for the period July 1, 2018 through June 30, 2019 shall <br />not exceed $ 250,000. The fiscal arrangements for this Agreement is based upon the <br />following number of approximate congregate meals for the period from July 1, 2018 <br />through June 30, 2019, hereunder with an option to renew for an additional one year <br />extension from July 1, 2019 through June 30, 2020. <br />