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DRAFT Solid Waste Advisory Group Meeting Summary DATE: March 23, 2017 LOCATION: Solid Waste Administration Training Room MEMBERS PRESENT: Carrboro Mayor Lydia Lavelle, Carrboro Alderman Randee Haven - O'Donnell, Chapel Hill Mayor Pam Hemminger, Chapel Hill Councilmember Michael Parker, Hillsborough Commissioner Mark Bell, UNC- Chapel Hill Representative Brad Ives, UNC - Healthcare Representative Mel Hurston, Orange County Commissioner Barry Jacobs, Orange County Commissioner Penny Rich MEMBERS ABSENT: Hillsborough Commissioner Brian Lowen, UNC - Chapel Hill Representative Matt Fajack STAFF PRESENT: Carrboro Public Works Director JD Freeman, Chapel Hill Solid Waste Wendy Simmons, Chapel Hill Public Works Director Lance Norris, Hillsborough Public Works Director Ken Hines, UNC -CH Solid Waste Program Manager BJ Tipton, Orange County Manager Bonnie Hammersley, OC Solid Waste Management Director Gayle Wilson, OC Solid Waste staff: Gordon Dively, Allison Lohrenz, Blair Pollock, Cheryl Young, Kristina Witosky, and Kate Glass Call to Order Meeting Summary approval • January 30 2017, Meeting Sun • No changes to the Agenda pre Financial Plan — Solid Waste Program Fee Options & Recommendations — Bonnie Hammersley, County Manager a) Hammersley indicated she had met with Town Managers about the fee and they had deferred to county. She will be recommending the $128 program fee for FY17 -18 to the Board. This rate will sustain current programs. The Towns do need to approve the increase so the County can implement the change to that County representatives will be available for any town meetings. b) Hammersley responded to several questions about using the solid waste fund balance upfront. Hammersley indicated that the County is confident that the balance will be maintained. The recommendation is based on a 5 -year outlook with 1 -year recommendations and includes annual fund review and allows for an increase if necessary. c) In response to questions about the mechanism for monitoring this fund and fee, Hammersley advised that the interlocal agreement establishes internal oversight and frequent meetings of the managers to monitor budget issues and to make recommendations to their respective governing boards after annual evaluations of funds. d) The goal is for the program fee to take effect on July 1, 2017. Hemminger joined our group after this discussion and Jacobs asked for her opinion on this issue. Hemminger advocating for a higher fee based on declining recyclables markets and forecast for continued decline and strongly recommends that we consider higher fees now and better protection of the fund. Hammersley responded that the $128 assumes $750,000 contribution from SW fund balance with goal to have 17% reserve. Hammersley further advised after FY17/18 we will still have 28 % reserve in the SW fund and it will take 5 years to get down to 17 %. Hammersley is confident funds available to maintain minimum 17% reserve in FY17/18. Plus County conducts annual review. Hemminger asked if the fee decision based on assumptions the recycling