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ORANGE COUNTY <br />BOARD OF COMMISSIONERS <br />ACTION AGENDA ITEM ABSTRACT <br />Meeting Date: December 4, 2000 <br />Action Agenda <br />Item No. <br />SUBJECT: Authorization to Award Bids Incidental to the Renovation of 129 East King <br />Street in Specific Instances <br />DEPARTMENT: Purchasing and Central PUBLIC HEARING: (Y!N) No <br />Services <br />ATTACHMENT(S): INFORMATION CONTACT: <br />Pam Jones 245-2652 <br />TELEPHONE NUMBERS: <br />Hillsborough 732-8181 <br />Chapel Hill 968-4501 <br />Durham 688-7331 <br />Mebane 336-227-2031 <br />PURPOSE: To consider authorizing the Purchasing Director to award bids for renovation work at 129 <br />East King Street that would be above her approval limit ($20,000) but are necessary for work to continue <br />between December 4, 2000 and January 19, 2001. <br />BACKGROUND: The Board is aware that the lease for space currently occupied by the Department of <br />Purchasing and Central Services in the Sprint Telephone building has expired and cannot be renewed. <br />In response the Board authorized the purchase of 129 East King Street far ofFces of the Department in <br />October 2000. Since that time County staff has worked with architect Josh Gurlitz and engineer Jeff <br />Reilich to establish an acceptable floor plan and approach to the renovation work. The work is nearing <br />completion and some major system components will be ready to bid and award during the period <br />between December 4, 2000 and January 19, 2001, during which time the Board does not meet. Two <br />examples of this work are the HVAC and electrical systems, which must be completed before the <br />Department can occupy the space. These components will exceed the approval limit for the Purchasing <br />Director ($20,000). Since Sprint is anxious to gain use of their space as quickly as possible, it is <br />important that we continue to move forward expedi#iously with the renovation work. It is therefore <br />requested that the Purchasing Director be authorized to award bids for the various components up to a <br />total of $75,000 as may be necessary during the referenced time period; and execute the appropriate <br />paperwork sa that the work might be completed without delay. Bids awarded under this authorization <br />would fall into the informal bid category and would be solicited and awarded commensurate with State <br />laws governing such. The Board would be apprised of action taken via correspondence during the <br />holiday recess period. <br />FINANCIAL IMPACT: Funding sufficient to cover the authorization represented by this action is <br />available in the current year CIP. <br />RECOMMENDATION(S): The Manager recommends that the Board authorize the Purchasing Director <br />to award bids incidental to the renovation of 129 East King Street during the period December 4, 2000 <br />through January 19, 2001 not to exceed $75,000; and to issue the appropriate paperwork for such action. <br />