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1 <br />2 <br />3 <br />4 <br />5 <br />6 <br />7 <br />8 <br />9 <br />10 <br />11 <br />12 <br />13 <br />14 <br />15 <br />16 <br />17 <br />18 <br />19 <br />20 <br />21 <br />22 <br />23 <br />24 <br />25 <br />26 <br />27 <br />28 <br />29 <br />30 <br />31 <br />32 <br />33 <br />34 <br />35 <br />36 <br />37 <br />38 <br />39 <br />40 <br />41 <br />42 <br />43 <br />44 <br />45 <br />46 <br />47 <br />48 <br />49 <br />50 <br />51 <br />9 H-11 <br />Anticipated routes in common will be primarily underground in separate conduits, with unique <br />Orange County routes being aerial and unique Town of Hillsborough routes being underground. <br />The Town of Hillsborough would like to build a redundant loop that has excess capacity to allow <br />for future needs as well as the option to lease to a third -party last mile provider. <br />Staff anticipates routes in common to equal approximately 6.8 miles, with Town of Hillsborough <br />and Orange County unique miles at 10.6 miles each. <br />FINANCIAL IMPACT: The total cost for the design and engineering work for this project is <br />$383,688. Per the proposed County -Town Memorandum of Understanding, the Town of <br />Hillsborough will cover fifty percent (50 %) of the cost ($191,844). Funding for Fiber Network <br />Build Phase 1 currently exists in the FY2017 -18 budget. It is worth noting that this contract will <br />produce a set of specifications and documents to allow for the bidding out of the actual <br />construction of a fiber network. While construction management is included in the attached <br />contract, construction costs are not, i.e., hiring a fiber construction contractor and running the <br />fiber itself is not. The total FY 2017 -18 allocation for this project is $1,160,000. <br />Orange County will be the primary administrator for the agreement with the Town of <br />Hillsborough reimbursing Orange County as described in the attached Memorandum of <br />Understanding. <br />This is the first of a planned three -phase project. As each of the three phases is completed, <br />Orange County staff will pursue leasing excess fiber capacity to help offset ongoing <br />maintenance costs. <br />Chair Dorosin asked if there is a status report on Hillsborough's consideration of this. <br />Jim Northup said Hillsborough gave the MOU back with questions, but the general <br />consensus is that this will be a 50 -50 split, which seems fair. He said exact numbers need to <br />be worked out. He said the main cost share is for the consolidated /overlap section, whereas <br />Hillsborough will pay for the 7 miles in Hillsborough, and the County will pay for the 7 miles in <br />the County. He said Hillsborough intends to be a fair partner. <br />A motion was made by Commissioner McKee, seconded by Commissioner Marcoplos <br />for the Board to: <br />1) Review the attached draft Memorandum of Understanding (MOU) with the Town of <br />Hillsborough regarding the Hillsborough Fiber Optic Network project, which includes <br />payment arrangements, roles and responsibilities for Orange County and the Town of <br />Hillsborough; <br />2) Approve and authorize the Manager to sign the MOU based upon final review by <br />staff and the County Attorney; <br />3) Review the attached contract for the design, engineering and construction <br />management for an Orange County -Town of Hillsborough Fiber Project Design and <br />Engineering contract with Columbia Telecommunications Company (CTC); and <br />4) Contingent upon final approval and signature of the MOU with the Town of <br />Hillsborough, approve and authorize the Manager to sign the contract with CTC <br />based upon final review and approval by staff and the County Attorney in the amount <br />of $383,688 for the Orange County -Town of Hillsborough Fiber Optic Network <br />project. <br />VOTE: UNANIMOUS <br />f. Topics and County Commissioner Roles for the 2018 Orange County Economic <br />Development Summit <br />