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the North Carolina Division of Aging and Adult Services for inspection and review at any <br />reasonable times in the Agency's office. Approval and acceptance of such material shall not <br />relieve the Agency of its professional obligation to correct, at its expense, any errors found. <br />14. Record Retention and Disposition. All state and local government agencies, nongovernmental <br />entities, and their sub - recipients, including applicable vendors, that administer programs funded <br />by federal sources passed through the NC DHHS and its divisions and offices are expected to <br />maintain compliance with the DHHS record retention and disposition schedule and any agency - <br />specific program schedules developed jointly with the NC Department of Cultural Resources, <br />Division of Archives and Records. Retention requirements apply to the community service <br />providers funded under this Agreement, and must be managed in accordance with requirements <br />set forth in DAAS Administrative Letter 16 -11. Information on retention requirements is <br />posted at htlp://www.ncdhhs.gov/control/retention/retention.htm and updated semi - annually by <br />the NC DHHS Controller's Office. By funding source and state fiscal year, this schedule lists <br />the earliest date that grant records in any format may be destroyed. The Division of Archives <br />and Records provides information about destroying confidential data and authorized methods of <br />record destruction (paper and electronic) at <br />http: // archives. ncdcr. gov/ ForGovemment/ RetentionSchedules /AuthorizedDestruction.aspx . <br />The DHHS record retention schedule is based on federal and state regulations and pertains to <br />the retention of all financial and programmatic records, supporting documents, statistical <br />records, and all other records supporting the expenditure of a federal grant award. Records <br />legally required for ongoing official proceedings, such as outstanding litigation, claims, audits, <br />or other official actions, must be maintained for the duration of that action, notwithstanding the <br />instructions of the DHHS record retention and disposition schedule. <br />In addition to record retention requirements for records in any format, the long -term and /or <br />permanent preservation of electronic records require additional commitment and active <br />management by agencies. The community service provider will comply with all policies, <br />standards, and best practices published by the Division of Aging and Adult Services regarding <br />the creation and management of electronic records. <br />15. Compliance with Requirements of the United States Department of Health and Human Services <br />and North Carolina Division of Aging and Adult Services and the Area Agency. The Agency <br />agrees that it is fully cognizant of the rules and regulations promulgated pursuant to Title III -E <br />of the Older Americans Act of 1965, as amended in 2016, and that all services will be <br />performed in compliance with such existing regulations and any such regulations validly <br />promulgated subsequent to the execution of this agreement. The Agency also agrees that it is <br />fully cognizant of North Carolina Division of Aging and Adult Services and Area Agency <br />regulations as they relate to the NCFCSP. <br />16. Data to be Furnished to the Agency. All information, which is existing, readily available to the <br />Area Agency without cost and reasonably necessary, as determined by the Area Agency's staff, <br />for the performance of this contract by the Agency shall be furnished to the Agency without <br />charge by the Area Agency. The Area Agency, its agents and employees, shall fully cooperate <br />with the Agency in the performance of the Agency's obligations under this contract. <br />4of10 <br />