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BOCC Communications Infrastructure 4. Combination printer /fax/copy /scanner — currently used in Commissioner Carey's home office, this unit provides print, fax, copy and scan functionalities. We recommend an accessory for double sided printing, to save paper resources 5. Automatic backup system — This technology would provide automated data backup, to retain Commissioner's data in the even of catastrophic data loss on the laptop. This system works without user intervention, copy data to a local device on a scheduled interval (typically once a day). With scheduled visits and rotations of the backup media, the IT department could ensure this data is stored in a secure offsite facility to protect data in case of a catastrophic event to the home office. 6. Wireless communication device — This technology, examples of which include cellular phones or devices such as Blackberrys and Treo Palm which provide a combination of services including: digital cell phone service, wireless access to email and internet, PDA organizers (such as address books and calendars) and text messaging. Provided below is a summary rate plans and anticipated acquisition cost for solely cellular only as well as the Blackberry and Treo Palm devices. It is recommended that one solution is chosen for all Commissioners, in all the scenarios presented, minutes "pool" together and unlimited free minutes when any of the five are speaking to each other. In the event a device whose sole purpose is cellular communication is chosen, staff recommends Alltel. Alltel provides good coverage in both the northern and southern parts of the county as well as attractive monthly rate plans. In regards to the combination cellular /data devices, for predominant voice use, the Treo phones with Internet and email capabilities are recommended over the Blackberry. For predominant Internet email capabilities over voice, the Blackberry is recommended Due to the fact these telephone numbers will be made available to the public, minutes will be monitored closely and rate plans adjusted to avoid overage charges. Once a solution is selected, staff will finalize cost figures with selected vendor. Caveats: 1. Commissioners are advised not to rely on any cellular device for communication during emergencies. During emergencies, cell phone service is either unavailable or overwhelmed by use, rendering its reliability highly questionable. IT recommends the Commissioners consider the use of EMS radios to provide the reliability needed during emergencies 2. While these devices do support many functionalities found on laptop computers and cell phones, the inherent limitations of their small size and multi - functionalities may cause some frustration. It is advised each Commissioner try one of these devices before committing to them. Wireless Networking Orange County IT has implemented a public wireless network for the main meeting room in Southern Human Services Center. We are currently pricing similar networks for the Battle Courtroom and the GSC meeting room. These networks will allow Orange County IT 2 4/1812005