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APPROVED 11/8/2012 <br /> <br />2. The designated staff will develop and distribute to each member an <br />agenda listing the matters to be considered at upcoming advisory <br />board meetings. The regular meeting agenda and materials shall be <br />distributed at least seven (7) calendar days before the regular meeting <br /> <br />C. Date, Time, and Location of Regular Meetings <br />1. Regular Meetings of the Planning Board shall be held on the first <br />Wednesday of each month. The start time and location of the meeting <br />shall be included on the agenda and shall typically be 7:00 p.m. at the <br />Orange County West Campus Office Building located at 131 West <br />Margaret Lane, Hillsborough. The Planning Board Chair, in <br />consultation with staff, shall have the authority to change the start time <br />and location of a regular meeting to meet any special circumstances, <br />provided the information is included on the distributed agenda. <br />D. Notice of Meetings <br />1. Notice of regular Planning Board meetings and agendas shall be made <br />available to all members and interested parties, and to any person who <br />requests such notice, at least seven (7) days in advance of the <br />meeting by e-mail and by posting on the Orange County government <br />website. <br />2. Notice of public hearings shall conform to the notice requirements of <br />Section 2.3.6 and/or 2.8.7, as applicable, of the Orange County Unified <br />Development Ordinance. <br />3. Agenda materials for public hearings shall be distributed to Planning <br />Board members and posted on the Orange County government <br />website for interested parties a minimum of ten (10) calendar days <br />prior to the public hearing. <br /> <br />E. Neighborhood Information Meetings2 <br />1. Planning Board members shall be encouraged to attend Neighborhood <br />Information Meetings (NIM) held as part of development review <br />processes. At-Large members and members representing the <br />Township in which a particular development project is proposed are <br />specifically encouraged to attend the NIM. <br />2. Planning Department staff shall keep Planning Board members <br />informed of upcoming NIMs via e-mailed messages. Said e-mail <br />messages shall be sent to Planning Board members on the same date, <br />or shortly after, the notifications are mailed to adjacent property <br />owners. <br /> <br />2 This new procedure is in response to Planning Board members expressing the desire to be kept informed of <br />upcoming NIMs so they may attend the meetings. <br />38