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ORANGE COUNTY HEALTH DEPARTMENT Board of Health Policy and Procedures Manual Section III: Board Processes Process A: Operating Procedures Reviewed by: Health Director Approved by: Health Director, Board of Health Review Annually (July) Page 4 of 6 Original Effective Date: February 8, 1979 Revision Dates: 12/18/1980, 4/16/1981; 4/26/1984; 11/16/2000; 2/23/2007; 10/24/2007; 4/23/2009, 7/24/12, 11/5/13, 11/14, 8/15 S:\MANAGERS WORKING FILES\BOH\Policies and Procedures\BOH Policy Manual\Current Policy Manual\III A Operating Procedures_FINAL Oct 2015.doc F. Minutes The Secretary shall prepare minutes of each Board meeting. Copies of the minutes shall be made available to each Board member before the next regular Board meeting. At each regular meeting, the Board shall review the minutes of the previous regular meeting as well as any special or emergency meetings that have occurred since the previous regular meeting, make any necessary revisions, and approve the minutes as originally drafted or as revised. The public may obtain copies of Board meeting minutes at the Board of Health website (http://www.orangecountync.gov/departments/health/agendas_and_minutes.p hp). VII. Contract Negotiations The Health Director is authorized to enter into a contract with any governmental or private agency or with any person, for the provision or receipt of public health services. The Board of Commissioners or its designee must approve contracts requiring payment for services rendered to the Health Department. The Health Director will discuss with the Board contracts that represent significant deviation from current Board of Health policy prior to authorizing that contract. VIII. Amendments to Operating Procedures These operating procedures may be amended at any regular meeting or at any properly called special meeting that includes amendment of the operating procedures as one of the stated purposes of the meeting. A quorum must be present at the meeting at which amendments are discussed and approved, and any amendments must be approved by a majority of the members present at the meeting. IX. Other Procedural Matters The Board shall refer to Bell, II, A. Fleming. Suggested Rules of Procedure for Small Local Government Boards, Second Edition, Institute of Government, The University of North Carolina at Chapel Hill, 1998 to answer procedural questions not addressed in this document, so long as the procedures prescribed in Suggested Rules of Procedure for Small Local Government Boards do not conflict with North Carolina law. X. Rules Development Procedure The board shall evaluate the need for adoption of rules to protect and promote the public health. In addition, existing rules should be evaluated periodically for the need for revisions to respond to new risks, advances in technology, or changes in statutes or state regulations. A. The Board will follow the procedures outlined in NCGS 130A-39.