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Chapel Hill - Carrboro City Schools <br />Lincoln Center, Merritt Mill Road <br />Chapel Hill, NC 27516 <br />Telephone: (919)967-8211 <br />Fax: (919)933-4560 <br />Neii Pedersen, Superintendent <br />Ray Reitz, Chief Technology Officer <br />Nettie Coilins•Hart, Assistant <br />Superintendent for Instructional Services <br />Steve Scroggs, Assistant Superintendent <br />for Support Services <br />To: Neil Pedersen <br />Superintendent <br />From: Steve Scroggs <br />Assistant Superintendent for Support Services <br />Re: HS #3 Construction Bids <br />Date: April 19, 2005 <br />Included are the results of the bidding for the construction contract for High School #3 <br />located at Rock Haven Road in Cazrboro, NC, The funding for this project will be <br />reviewed in more detail below. The information package includes a review of the low <br />bids and a comparison to the present funding situation, Funding agreements, the <br />Interlocal Agreement with the Board of County Commissioners and Addendum "B", <br />"smart growth principles," also are included for your review. <br />The purpose of this item is to request from the Boaz'd of Education direction in the <br />amount of additional funding to request from the County Commissioners for the <br />completion of high school #3, A contract can not be awarded until a capital funding <br />ordinance is passed by the BOCC. Once the ordinance is in place, the final contract will <br />be returned to the Boazd for approval. <br />Bidding <br />Participation in the bidding was low with only two general contractors, Barnhill <br />Construction and J,M,T. Canstrvction submitting bids, The bids were close but Bamhil] <br />Construction was the low bidder. Sub-contractor participation was also minimal with <br />only one plumbing, three electrical, and three HVAC sub-contractors taking part. The <br />complete bid tabtrlation will be presented to the Board when contracts for construction <br />are awarded in June, 2Q05, Work is scheduled to begin in July, 2005 and should be <br />complete to open the school in August 2007. <br />While State law now allows acceptance of a single prime contractor bid over amulti- <br />prime bid of lesser cost, the cost differential in this project is too high to merit a single <br />prime selection. Most of the buildings in the District have been built using amulti-prime <br />contract, The experience of the Disttict in the construction of Rashkis Elementary with a <br />single prime contractor was quite positive, but financial constraints do not allow for <br />