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4 <br /> Attachment 1 <br /> Revised for BOCC approval on 11/21/00 <br /> • Final Accounting Phase <br /> ■ Upon completion of the project, School and County staff will reconcile actual <br /> project expenditures with approved budget and provide the BOCC with a <br /> "final accounting" of project. <br /> 2. Site Standards <br /> In accordance with North Carolina State Statutes, a local board of education cannot execute a <br /> contract nor expend funds to purchase a facility site without the consent of the local board of <br /> county commissioners. As each school system in Orange County plans for future school-related <br /> facilities, it is important that they adhere to the following guidelines related to the potential <br /> acquisition, either by purchase or donation, of a site, in addition to any siting criteria they may <br /> have established internally: <br /> Potential Sites - The Board of Education is to notify the Orange County Board of <br /> Commissioners, in writing, whenever they have tentatively identified a potential <br /> school site for purchase, or if a potential donor indicates interest in donating a site to <br /> the system. The written correspondence should provide the following information for <br /> Commissioner consideration: <br /> • Location, including tax map numbers, of the potential site; <br /> • Opportunities for additional facilities to be co-located as a park site, as <br /> outlined in the "Memorandum of Agreement for Providing Coordinated Site <br /> and Facility Planning"; <br /> • The availability of public utilities within the urban services boundaries of the <br /> County; <br /> • If a donated site: <br /> • Any knowledge of a donor's plans for adjacent development; <br /> • Special considerations or expectations the donor may have referenced in <br /> initial discussions pertaining to the donation; <br /> Upon receipt of the Board of Education's notification, the Commissioners will <br /> appoint, by a majority vote of the Board, a representative to work directly with the <br /> Board of Education. As a partner with the school system, the Commissioner <br /> representative will receive information and provide input regarding talks and <br /> negotiations related to the potential site. The Commissioner representative will share <br /> information regarding the progress of talks and negotiations of the potential site with <br /> other members of the Board of Commissioners. <br /> Environmental Factors--A school system is to pay particular attention to the physical <br /> environment surrounding the site and new facility. <br /> Page 2 of 6 <br /> Policv on Plannine and Funding School Capital Projects <br />