2018-415-E Finance - Historic Hillsborough Commission outside agency agreement

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DocuSign Envelope ID: C5C1 1 FD4-56CD-48FD-BBD1 -95F2AFF7112B EXHIBIT A: PROVIDER'S OUTSIDE AGENCY APPLICATION The challenges for these services are: • safety and comfort for all visitors in a building almost 200 years old • publicity and communications to reach potential users • adequate staff and support for all activities • rigorous attention to accuracy in exhibits, publications, and tours • exhibit preparation and maintenance • engaging the involvement of young people in meaningful experiences • tapping the experiences and expertise of older adults as volunteers • maintaining up to date presence on the interest and social media - email publicity, Facebook, Twitter, web site, etc. The Visitor Services goals for the coming ear 2018 - 2019 • carry out six programs focused on Elizabeth Keckly (in February, March, June, September, October, and November) for target audiences averaging 40 -100 participants per event • serve > 7,000 visitors of all ages for little or no cost when possible • maintain the site for the safety and comfort of the public • increase visitor numbers of school -age children over 2017 levels, > 450„ through living history programs suitable for their grade and interest levels Please provide the following information about the proposed program: d) Summarize the program services proposed and how the program will address a Town /County prioritylgoal? The Rri ms joal of the Visitor Services ro ram is to romote and su ort histo education for all Oran a Count residents to ensure that all visitors to the Burwell School are able to experience a_site that while nearing200 years old, is safe and well- kept; and to rovide visitors with meanie ful and hi h- ualit exhibits and ro rams focused on the life of Elizabeth Hobbs Keckl As it has for the past 40 + years, the Burwell School Historic Site will provide an important educational resource for Hillsborough and Orange County adults and children through free, guided tours five days a week, Wednesday through Sunday and special weekend or evening events. The site will provide inspiring special tours and exhibits for students of all ages with lessons and demonstrations about 19th century life and education, and the stories of the Burwell School for Young Ladies and the life of Elizabeth Keckly. The site will offer special experiences for Girl Scout troops who are earning their Burwell School patch. Site safety, comfort and preservation for visitors A steady focus must be maintained to protect the site's infrastructure and furnishing as age and increased usage take their toll, to protect visitors and ensure a safe and comfortable experience. The site has experienced greatly increased traffic in the past five years and this is straining the plumbing, stairs, furniture and floors. The HHC must immediately increase the level of interior maintenance of the main building to deal with some of these strains and stresses and must make plans for interior wall repairs and repainting (the PROGRAM INFORMATION 112312018 12:29:57 PM Page 17 of 27