2018-414-E Finance - Hillsborough Arts Council outside agency agreement

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DocuSign Envelope ID: 8E8982E7 -EFF8- 4214- 979D- 9D572ED220CC EXHIBIT A: PROVIDER'S OUTSIDE AGENCY APPLICATION support of our volunteers has freed up some of the Board members' time to focus on more strategic tasks, but not nearly enough. The following paragraphs list the responsibilities of the Program Coordinator. The problem is that there is just too much work to be done by a half -time staff member. Much of it is still done by our very active Board members, when their time would be better spent on major fundraising initiatives, organizational development and long- term sustainability. Therefore, any investment to increase Coordinator hours would have a significant payoff. The part -time Program Coordinator is responsible for: • Event Coordination. A very large volume of activity must be hosted every year: 13 programs encompassing more than 50 events of various kinds involving approximately 20,000 people, providing opportunities for approximately 400 artists to sell their products, and enabling approximately 8,000 people from all over the world visit our gallery and gift shop. • Volunteer Recruitment and Placement. Volunteer involvement is the lifeblood of the HAC, and it must continually increase as HAC activities expand. The work includes holding interest meetings, creating and managing an on -line system for recruiting volunteers and assigning them to specific tasks, and distributing a monthly volunteer e- newsletter. • Marketing and Public Relations. Videos, photography and graphics are created to promote events through the Hillsborough Arts Council website. Other activities include a monthly e- newsletter, calendar management, press releases, social media, radio programs, signage, banners and print media. • Funding Development. Community and corporate fundraising are coordinated and expanded through an annual donor letter, grant writing and charity events to meet the Council's fundraising goals. • Community Liaison. Positive relationships are developed and maintained with local and county government and school officials, business leaders, civic groups, art patrons and current and potential funding organizations and agencies. f) Schedule of Positions (For Entire Agency) # Full -time Paid Positions # Half -time Positions: # Volunteer Hours: Total FTE g) Living Wage FTE 0 0.00 1 x 0.5 = 0.50 11,044 _ 2080 = 5.31 5.81 Does this agency pay permanent employees a minimum living wage? Yes If yes, is this agency an Orange County Living Wage Certified Employer? Yes If no, please explain. Agency Information 2/11/2018 4:28:29 PM Page 9 of 26