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Committee Guidelines <br />Adopted June 22, 2016 <br />1.Each Committee meeting will be conducted according to the following good meeting <br />guidelines: <br />x Begin and adjourn on time <br />x Listen when others are speaking <br />x One person speaks at a time. <br />x Stick to the topics and tasks on the Committee’s agenda <br />x Share the discussion time fairly within the Committee. <br />x It is OK to disagree…please do so respectfully. <br />2.The Committee will make decisions only with a quorum (no fewer than six of the <br />eight Committee members) in attendance. If necessary, Committee members may <br />attend using remote technology. The Committee will strive for decisions and work <br />products supported by the whole Committee. The Committee may decide by a <br />supermajority vote (n/2+2) of the Committee members present at the time of the vote. <br />3.The two liaisons and five resource persons designed by the Board of Commissioners <br />to the Committee may participate in Committee discussions in order to provide factual <br />information or their professional judgment. The liaisons, resource persons, and <br />facilitator will not participate in Committee decision making. <br />4.Observers are welcome at all Committee meetings. Time will be allottedat each <br />Committee meeting for observers to address the Committee. The Committee will not <br />immediately answer questions or get into discussions with these speakers, although <br />Committee members, liaisons, resource persons, and the facilitator may follow-up <br />with speakers after the meeting, and topics of interest to the Committee may be placed <br />on a future meeting agenda. Observers will not participate in Committee discussions <br />unless invited by an explicit decision by the Committee. Observers will not <br />participate in Committee decision making. <br />5.All of the Committee’s substantive business will be conducted openly at meetings to <br />be announced in advance by the County, so that the community can see and hear how <br />ideas and solutions are developing in this process. As long as it does not conflict with <br />that principle, individual committee members may communicate in-between meetings <br />with anyone (e.g., each other, resource persons, the liaisons, the facilitator, members <br />of the community) in order to advance their personal understanding of issues and <br />perspectives, test tentative ideas, resolve interpersonal misunderstanding or conflict, <br />and coordinate on Committee administrative matters.