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Attachment 1 <br />ORANGE COUNTY <br />Revised for BOCC approval on 11/01/00 <br />Clarification of Policy on Planning and Funding School Capital Projects <br />(This document is intended to clarify the expectations of the Orange County Board of Commissioners in <br />collaborating with the Boards of Education in planning for and implementing school capital projects. On <br />October 17, 2000, the Board of Commissioners adopted the policy in concept and requested that staff make <br />minor changes bringing the final version back on November 1, 2000 for final adoption. Items in bold italic <br />type or appearing as "strike through" indicate changes from the October 17, 2000 version of this policy.) <br />1. Background <br />The County's ten yeaz capital investment plan is a planning document that is updated annually. <br />Before the beginning of each fiscal year, the Boazd of County Commissioners approves the <br />funding plan in concept. However, funding of individual projects is contingent upon the scope <br />of work required to complete the project. <br />• Level l Projects: Level one projects are those projects that have a relatively small scope <br />of work and can be accomplished using a single prime contractor, in-house staff or entail <br />purchasing equipment and vehicles. Specific examples of Level 1 projects include <br />roofing projects, parking lot paving and re-wiring of existing buildings. The Board <br />approves the entire project ordinance at one time. <br />• Level 2 Projects: Level two projects are major projects that require several phases to <br />complete. For these projects, the Board of County Commissioners approves afour-phase <br />appropriation process to include: <br />• Concept/Pre-Planning Phase (includes preliminary programming and design <br />work that would result in conceptual drawings and preliminary cost estimates <br />)• <br />• Planning Phase (including siting & infrastructure) <br />Design and Construction Approval Phase (including Errol design, equipment, <br />furnishings, non-recurring start up, technology, contingency) <br />^ Schools have the latitude to shift funds between major components without <br />prior BOCC approval, providing that the actual cost of the project does not <br />exceed budget. <br />^ Superintendents will provide the County Manager with written project <br />updates at their regulaz monthly meetings. In turn, the County Manager will <br />provide the Board of County Commissioners with written progress reports <br />related to the project. <br />Page 1 of 6 <br />Pnlir~~ nn planninn snA F,,,,.lin.. Crhnnl (''~..i+sl Prn.en+e <br />