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Human Services Advisory Commission — Minutes — August 20, 2001 Page 3 of 5 12. FORUM AGENDA TIME CHANGES AS FOLLOWS: (* denotes change in time) 8:00 am Registration 8:45 am * Agenda/Forum Update and Introductions 8:50 am* Welcome 9:00 am * Keynote Address Part I 9:30 am * Keynote Address Part II 10:00 am* Break 10:15am * Panel Discussion 12:00 p.m. Working Lunch/Strategy Sessions 2:00 p.m. Group Presentations 2:45 p.m. Forum Evaluation 3:00 p.m. Adjourn THE ABOVE CHANGES WERE MADE IN TIMES ON THE FORUM AGENDA in order to allow MORE TIME for the Panel Discussion. The changes will allow %2 hour more for the panel discussion. 13. Facilitator Training was led by Ms. Gamble. A new way of doing this was introduced. It was called "CARDSTORMING." Ms. Gamble introduced the session by saying that the facilitators need to remember that we need to honor each person who is attending the Forum and his/her idea(s) since they each took the time to come to the Forum. The breakout groups will be so large, Ms. Gamble said and everyone agreed, that they need to also be broken down into smaller groups of four or five people. Each person in the group will be given large cards or "Post — It" notes (5 %2 x 8 " ) to write ideas on. These will be taped or stuck on the white board or blank newsprint. Only three or four words per card. Tell the participants that their writing should be large enough to be seen by everyone in the entire larger group. There should be only one idea per card and as many cards as each person wants. The facilitator then will give a statement for the groups to answer on the cards /postit notes. It will be an open - ended statement, which the participant must finish in three or four words. For example, in the Employment Breakout Group the question could be "The most important aspect of poverty for Orange County to tackle as relating to employment is......" In the Childcare Breakout Group, the open -ended statement could be " The most important aspect of poverty for Orange County to tackle relating to childcare is....... ". Discussion ensued about the meaning of the word "aspects ." It was the consensus of the members that they need to decide what "aspects" means before the Forum. After the groups each have time to write all their answers on their cards, the small groups will then get back together into the one large group. Facilitators, recorders, and /or volunteers from the group then help place the cards in clusters of similar ideas on large sheets of newsprint or flipchart pads. The facilitators will ask the groups to look for similarities of ideas or redundancies. The cards or postits will then be rearranged in the clusters as the group directs. Other cards or postits will be on hand for labeling the clusters. Protecting and Preserving— People, Resources, Quality of Life Orange County, North Carolina — You Count! AREA CODE (919) 245 -2125: FAX(919) 644 -0246: EMAIL: npaci .Qa(cDco.orange.nc.us : WEB: tiaivw.co.orange.ric.us