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1 <br />2 <br />3 <br />4 <br />5 <br />6 <br />7 <br />8 <br />9 <br />10 <br />11 <br />12 <br />13 <br />14 <br />15 <br />16 <br />17 <br />18 <br />19 <br />20 <br />21 <br />22 <br />23 <br />24 <br />25 <br />26 <br />27 <br />28 <br />29 <br />30 <br />31 <br />32 <br />33 <br />34 <br />35 <br />36 <br />37 <br />38 <br />39 <br />40 <br />41 <br />42 <br />43 <br />44 <br />45 <br />46 <br />47 <br />48 <br />49 <br />HUMAN SERVICES ADVISORY COMMISSION <br />MINUTES <br />July 19, 1999 Page 2 of 3 <br />1999 HSAC FORUM, continued <br />Advertisement <br />Two additional ways to advertise the Forum were discussed and approved unanimously <br />by consensus: <br />• Issuing a press release <br />• Posting the Forum date and information on the County's web site. <br />Selection of Facilitators and Recorders for Breakout Sessions <br />Group Facilitators for the 1999 HSAC Forum were chosen as follows: <br />GROUP NAME <br />FACILITATOR <br />COURT SYSTEM .................... <br />DONALD THOMPSON <br />HOUSING .......................... <br />DEE GAMBLE <br />DAY CARE/ CHILD CARE ..............(NO <br />ONE CHOSEN) <br />EDUCATION/ LITERACY ........... ...GENO <br />PICHETTE <br />HEALTH CARE SERVICES ............. <br />DEBBIE KINERT <br />Selection of Recorders for Breakout Sessions <br />Mr. Kittrell said that a recorder is also needed for each of the above break -out group <br />sessions. Louise Echols volunteered to record for the Housing Breakout Session, and <br />was unanimously approved by consensus. No other Recorders were chosen this <br />evening. <br />Tabulation of Results <br />Mr. Block suggested the use of a follow -up questionnaire to be sent to all Forum <br />participants. Mr. Kittrell commented that this was a good idea, and added that, in fact, <br />this procedure has been used regularly in the past. The completed questionnaires are <br />tabulated to create a final summary. From the final summary, an annual <br />recommendation is sent to the Board of County Commissioners (BOCC) for their use in <br />setting goals at the Board's annual Goal- Setting Retreat. Mr. Kittrell said the HSAC <br />Forum has consistently resulted in producing meaningful information which the BOCC <br />uses in its decision - making process; therefore, the Forum has been successful. <br />Ways to Encourage Participants to Stay for the Entire Forum <br />This was discussed with the following ideas given: <br />• Handouts <br />• Door Prizes <br />• Gift certificates donated from local Mexican restaurants <br />• Evaluation of the Forum during the working luncheon <br />Facilitator Training Planned for Next Meeting <br />Dee Gamble said that it would be helpful, since there are many different ways to <br />facilitate group discussions, to have "facilitator training." She was asked by Mr. Kittrell to <br />lead this training at the next HSAC meeting. Ms. Gamble accepted this role, and this <br />was approved unanimously by consensus. <br />H: \MY_DOCS \HSAC \MINUTES \071999.doc; Last printed 08112199 10:56 AM <br />