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Human Services Advisory Commission August 21, 2000 Page 2 of 3 that John Link, County Manager, is on the United Way Board. Debbie said that it would be a good idea to have someone from United Way and from OPC Area Programs here at the post -Forum meeting(s) to help us sort out the Forum results. Forum - Planning Update - Sharron Hinton All the speakers have been confirmed except the consumer panelist, and she has some names for that position. The information packets have gone out; money has been coming in; address corrections are being made, etc. Ralph and Verla have been confirmed, as well. Everything is going along smoothly. She asked that we give her any brochures or other information we may have for the packets. Barry spoke about recycling being promoted by our insistence that the Friday Center use biodegradable and rewashable containers for the breakfast and luncheon. Consumer Panelist There was discussion of the suggested names of consumers to fill this position. The Commission asked the Co- Chairs to interview them by telephone, to which they consented with provision that next year the entire Commission interview the potential consumer panelists. Rosetta Wash left at 6:45 p.m. Facilitators' Training Session - Dee Gamble Ms. Gamble commented that the strategy /break -out groups will be about 25 people each, which is larger than recommended. Ms. Gamble said that the result of each break - out /strategy group will be that the participants get to "paint the picture," so to speak. Points on How to Facilitate a Strategy Group ✓ State the name of the strategy group ✓ Explain the tallying system (colored dots) ✓ Each participant is provided with a list of the questions the group is to answer ✓ They may jot down their ideas on this paper ✓ Problems and concerns only, not solutions ✓ Go around the room "round robin style" and allow each person to give only one point ✓ More ideas are usually generated as everyone hears each person's point ✓ Keep going around the room again if people have more than one point to put forward ✓ Each person in the room gets to give one point ✓ The recorder /assistant writes each point on the large white sheets of paper and tacks them up for all to see ✓ The facilitator and recorder MAY NOT GIVE THEIR OPINIONS AT ALL ✓ Mention that the Board of County Commissioners will act on the recommendations that the Forum participants make (Example: El Centro Latino came about as a result of the 1999 Forum) ✓ Tally the results with the colored dot point system ✓ Present the top five problems /issues to the larger group ADJOURNMENT There being no further business, the meeting adjourned at 7:30 p.m. There will be no regular meeting in September. In its place, the Commission will conduct the Annual Orange County Human Services Forum on September 13, 2000, 8:00 a.m. - 2:30 p.m., at the Friday Center, Chapel Hill, North Carolina. C:\M Y DOCUMENTS - CLERK'S on C Drive \ORANGE COUNTY ADVISORY BOARDS\ Hum anServicesAdvCom mission \MINUTES \20000821. doc; Last saved by Nancy Paciga