2018-139 OPT - NCDOT 2018 grant contract

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and for transit system operations/management. The Grantee acknowledges that certain restrictions apply under North Carolina law for use of the RFP method and these restrictions and exceptions are discussed in Subsections 141(1) and 14t(2) of this Agreement. For all architectural, engineerinA, dmaign, or related son/ices. the Grantee e0naen that the qualifications-based competitive proposal process shall bm used (see Subsection 14q, this Agreement). (4) When the RFP method is used for procurement of professional services, the Grantee agrees to abide by the following minimum requirements: (a) Normally conducted with more than one source submitting an offer (proposal); (b) Either fixed price or cost reimbursement type contract will beused; (n) Generally used when conditions are not appropriate for use of sealed bids; (d) Requests for proposals will bepublicized; (e) All evaluation factors will be identified along with their relative importance; /0 Proposa|svvi||beao|icitedfronnenadequgtenunober/3ioneoonnnnended\nfquo|ified sources; /g\ A standard method must be in place for conducting technical evaluations of the proposals received and for selecting avvardeen; (h) Awards will be made to the responsible firm whose proposal is most advantageous to the Grantee's program with price and other factors considered; and (i) In determining which proposal is most advantageous, the Grantee may award to the proposer whose proposal offers the greatest business value (best value) to the agency. "Bent value" is based on determination of which proposal offers the best tradeoff between price and performanoo, vvhono quality is considered on integral performance factor. U. Award to Other than the Lowest Bidder. In accordance with Federal and State statutes, a third party contract may be awarded to other than the lowest bidder, if the award furthers an objective (such as improved long-term operating efficiency and lower long-term costs). When specified in bidding documents, factors such as discounts, transportation oonta' and life cycle costs will be considered in determining which bid is lowest. Prior to the award of any contract equal tonrgreater than $3'500 ($2.000 for onnstruction-related projects) to other than apparent lowest bidder. the Grantee shall submit its neounonnandetion along with basis/reason for selection tothe Department for pre-award approval. V. Award to Responsible Grantees. The Grantee agrees to ovvord third party contracts only to responsible Grantees who possess potential ability to successfully perform under the terms and conditions of the proposed procurement according toN.C.G.8.143'12Q. Consideration will be given to such matters as Grantee integriiy, compliance with public policy, record of past performance, and financial and technical resources. Contracts will not be awarded to parties that are debarred, suspended, nr otherwise excluded from or ineligible for participation in Federal assistance programs or activities in accordance with the Federal debarment and suspension rule, 49C.F.H.29. For procurements over $25.00O' the Grantee shall comply, and assure the compliance of each third party Grantee and subrecipient at any tier, with the debarment and suspension rule. FTA and the Department recommend that Grantees use a certification form for projects over $25,000, which are funded in part with Federal funds. Anmnop|n certification form can be obtained from the Department. The Grantee also agrees to check o potential Grantee's debarment/suspension status ot the Federal vvebeite: and the State vveboite: ha. W. Procurement Notification Requirements. With respect to any procurement for goods and services (including construction services) having an aggregate value of $500,000 or more (in Federal funds), the Grantee agrees to: (1) Specify the amount of Federal and State funds that will be used to finance the acquisition in any announcement of the contract award for such goods or services; and (2) Express the said amount as e percentage of the total costs of the planned acquisition. 05/27/2015 Page 2Oo[36