2018-240-E Health - Starpoint - Laserfiche WebLink

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DocuSign Envelope ID: 97E04238- A5D4- 41EE- ACB6- DDF028BB5823 The combination of professional, accurate document imaging and 29 years of experience in file management is a distinct advantage that Starpoint can offer the Orange County Health Department. Scope of Work All- Inclusive Intake and Inventory • Starpoint personnel will pack and relocate containers of hardcopy records from the locked cabinets at the Hillsborough clinic (a breakdown by record type is included in the cost section). There is no additional cost for labor, intake or transport of these records. For Orange County, the cost of empty containers needed for transport will also be waived, representing hundreds of dollars in savings for the County. • Already boxed containers from the storage cages will be reviewed one by one with clinic staff to determine which boxes will be removed for scanning. Starpoint will barcode the targeted containers and will define contents lists prior to relocation to our facility. We will leave behind all boxes that are already eligible for destruction or which will be eligible within the next few years. • Starpoint's barcode and transmittal process will ensure that all containers are tracked both physically and by reported activity from the moment they are picked up, throughout their lifecycle. • Starpoint will physically or digitally deliver any chart needed by the Health Department during normal business hours for the duration of the scanning process. • Starpoint will establish authorized access by Health Department users. Digital Conversion • Starpoint will purge and digitally convert any records that Orange County Health Department wishes to digitize at the all- inclusive rate of 4.2 cents per image. • Charts will be prepped for feeding into the scanners by removing any paper clips, staples and post -it notes, and copying and repairing damaged pages whenever required. • Starpoint will image all pages at full duplex mode with our Ultrasonic Multi -Feed Detection equipped Bowe Bell + Howell scanners to ensure a 100% capture rate. • Images will be scanned at 200 dpi in TIFF Group N format files for interoperability. Following scanning, a set of image and manipulation processes will be run to remove blank pages, correct skewed images, and remove black borders. • All images will be manually Quality Controlled to ensure total data capture and legibility. Documents will be cross compared between physical and digital, with any inadequacies immediately rectified through re- scanning. • Starpoint will index all images using at a minimum patient names, dates of birth and static fields to designate document types. • Starpoint will process all files using Adobe OCR to enable full -text searchability at no added cost.