Orange County NC Website
Browse       Search
Attachment 1 <br />Revised for BOCC approval on 10/17/00 <br />• Appoint, by majority vote of the Boazd, either a Commissioner representative <br />(preferably the same representative that participated in the siting phase of the project) <br />and one staff representative, or two staff representatives, to partner with the school <br />system as the plans develop; <br />• Instruct the County Manager to update the Commissioners on a regulaz basis regarding <br />the written information shared by the School Superintendent. <br />6. Expenditure of Project Funds <br />Funding for Project Planning -School systems will not expend or encumber for <br />planning of any project until the Board of County Commissioners has approved the <br />plan concept. <br />Background -For several years, the Boazd of Commissioners has approved a capital project <br />ordinance entitled Planning for Future Projects for each school system. The creation of <br />these ordinances enabled a system to expend a portion of their pay-as-you-go funds for <br />planning during a project's conceptual stages. Once a project grew beyond the concept <br />stages, systems requested the Commissioners to approve a "project specific" capital project <br />ordinance allocating all funds anticipated to carry out the planned project. In turn, each <br />district expended their monies up-front for planning, design, azchitect, construction, <br />furniture and equipment. In return, the County reimbursed each District with all of the <br />project-related expenditures up to the total project budget. <br />With the changes implemented by the County Commissioners in June 1999, this process <br />has changed. It is important to note that unless a County approved capital project <br />ordinance is in place (i.e. adopted by the County Commissioners), that the County is <br />not legally or otherwise obligated to reimburse the school system for their <br />expenditures. If the Board of County Commissioners approve the project concept and <br />capital project ordinance as outlined in Item 5 above, the following steps occur: <br />• Following Board of Commissioner approval of final plans for the project, the school <br />system advertises for construction bids; <br />Once the system receives the bids, the School Superintendent notifies the County <br />Manager, in writing, of the result of all bids received. <br />• The County Manager informs the Soard of Commissioners, in writing, of the <br />construction bid results. <br />7. Submission Timelines <br />• While the Board of Education may receive the bids, it should not execute any contract <br />until the Board of County Commissioners receives bid information and approves a <br />capital project ordinance for the construction phase of the project; <br />7 <br />Page 5 of 6 <br />Policy on Planning and Funding School Capital Projects <br />