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Attachment 1 <br />Revised for BOCC approval on 10/17/00 <br />ORANGE COUNTY <br />Policy on Planning and Funding School Capital Projects <br />(This document is intended to clarify the expectations of the Orange County Board of Commissioners in <br />collaborating with the Boards of Education in planning for and implementing school capital projects. This <br />version of the policy was revised following the ,September 25, 2000 Joint Meeting between both School <br />Boards and the Orange County Board of Commissioners. Items in bold italic type indicate changes from <br />the April 2000 draft of this policy.) <br />1. Background <br />The County's ten yeaz capital investment plan is a planning document that is updated annually, <br />Before the beginning of each fiscal year, the Boazd of County Commissioners approves the <br />funding plan in concept. However, funding of individual projects is contingent upon the scope <br />of work required to complete the project. <br />Level 1 Projects: Level one projects are those projects that have a relatively small scope <br />of work and can be accomplished using a single prime contractor, in-house staff or <br />entail purchasing equipment and vehicles. Specific examples of Level X projects include <br />roofing projects, parking lot paving and re-wiring of existing buildings. The Board <br />approves the entire project ordinance at one time. <br />Level 2 Projects: Level two projects aze major projects that require several phases to <br />complete. For these projects, the Board of County Commissioners approves afour-phase <br />appropriation process to include: <br />ConceptlPre Planning Phase (includes preliminary design work that is needed <br />before siting a new facility). <br />Planning Phase (including siting & infrastructure) <br />Design and Construction Approval Phase (including final design, equipment, <br />furr:ishings, non-recurring start up, technology, contingency) <br />^ Schools have the latitude to shift funds between major components without <br />prior BOCC approval, providing the actual cost of the project does not <br />exceed budget. <br />^ Superintendents will provide the .County Manager with project updates at <br />their regular monthly meetings. <br />Final Accounting Phase <br />Upon completion of the project, School and County staff wild reconcile <br />actual project expenditures with approved budget and provide the BOCC <br />with a "final accounting" of project: <br />3 <br />Page 1 of 6 <br />Policy on Planning and Funding School Capital Projects <br />