Agenda - 10-17-2000-9a - Laserfiche WebLink

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• Concept/Pre-Planning Phase -Funds would budget for preliminary design work that is needed before siting a new facility. • Planning Phase -- This phase would include monies for site acquisition and associated costs and installing infrastructure such as water and sewer lines. • Design and Constructian Phase -Project components included in this phase are design, construction, equipment, furnishings, non-recurring start-up and technology. Schools would have the flexibility to transfer between project components without prior Commissioner approval. In this phase, the Baard may choose to provide some amount of money for project contingency. • Final Accaunting Phase -~ This step occurs at the project's completion. In this phase, the School system would provide the Commissioners with a final accounting of how appropriated funds were actually spent over the life of the project. It should be noted that the Chapel Hill-Carrboro School Board requested that the Commissioners combine the Concept/Pre-Planning Phase and the Planning Phase and adopt a three-phase approval process. The Commissianers also identified related topics that require further discussion by a proposed standing work group. (A resolution appointing two members from each school board and the County Commissioners to such a task force was prepared for consideration elsewhere on the agenda for this meeting.) Examples of topics identified include: • Design Standards -Prototype designs and unique designs • What is the appropriate amount of contingency for construction. projects? • How to handle project change orders that cause project expenditures to be over budget . • Best methods to project future student enrollment and membership Staff anticipates that the work group would begin to address these issues by November 2000 and bring its recommendations to the Commissioners for consideration by their January 18, 2001 meeting. FINANCIAL IMPACT: There is no financial impact tied directly to the approval of the Policy on Planning and Funding School Capital Projects. However, adoption of the policy will impact funding needed for future school capital projects. RECOMMENDATION(S): The Manager recommends that the Board discuss the proposed Policy on Planning and Funding School Capital Projects, considering the comments from the work group, and adopt the policy at Attachment 1.