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12 <br />Attachment 2 <br />3. Concern: Ensuring that the entire Board of Commissioners is aware afi talks and <br />potential sites from the beginning; avoid "surprises" in the end <br />- Possible Solution: <br />/ The Commissioner representative will share information regarding the <br />progress ofi talks and negotiations of the potential site with other members ofi <br />the BOCC during regularly scheduled BOCC meetings <br />4. Concern: Building Design Standards -comparison of prototype design and unique <br />design <br />• CHCCS is concerned that the "detailed cost comparison analysis" would add to <br />the cost of a project and may not be available until the architect has proceeded <br />far into the project. <br />~:+ Items to be discussed <br />~ Use of prototype design is one area where Commissioners feel that school <br />systems could achieve some economies in overall project costs <br />5. Concern: Commissioner representative that works on design phase is same person <br />working through the siting process <br />- Possible Solution: <br />/ Include wording in MOU <br />6. Concern: Include timeline, due dates, and documentation requirements (bid <br />tabulations, etc.) for BOCC review and approval (i.e. getting information on BOCC <br />agenda) <br />- Possible Solution: <br />/ Include timelines in MOU <br />/ Budget Office created Bid Tabulation Sheet to ensure consistent reporting for <br />both school systems (page 14 and 15 of 9/25/00 agenda abstract) <br />7. Concern: How to address BOCC approval of project change orders <br />Timing is a major concern on the part of the school systems <br />- Possible Solution: <br />/ Provide a contingency in each project (based on % of total construction cast?) <br />/ Change orders accounted for in "final accounting phase" of the project <br />/ How best to handle change orders that cause the project to have a cost <br />overrun? <br />Pale 2 of 2 <br />