2018-325-E AMS - Bordeaux Construction Co. Northern Campus construction

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DocuSign Envelope ID: 04E136D1 -507C- 4219- BF16- 446F8D2192F8 Orange County Detention Facility, Environment & Agriculture Center & Park Operations Base Request for Qualifications (RFQ #5249) •: r PROJECT APPROACH 1. PROJECT PLANNING (6) Document Tracking and Reporting Proper communication with key stakeholders makes for a smooth, efficient project. Bordeaux uses a Communication Portal called Procore to keep all project team members informed about schedules, meeting minutes, status of Requests for Information (RFI), submittal coordination, and other important project information. We maintain and control the system on a secured server, with permission granted to users at the level they need to work as part of the team. This system allows everyone — the client, design team, our project staff, and subcontractors - instant access to the most current project information. The benefit to you is immediate access to the most current project data available at all times, in a safe and secure manner. 0 Bordeaux emphasizes open communication between all parties of a project. It is imperative that all project members have the ability to communicate with our peers in the most efficient manner possible. Whether this is done by letter, fax, e -mail, voice or the use of a central database system, it absolutely must be addressed at the beginning of a project in order to establish standards and expectations. Our frequency and type of communication with our project partners, in part depends on the purpose of the communication. Some examples are as follows: m • Contracts and legal documents are typically handled in paperform. • Some letters and correspondence may be handled via fax (we use this most frequently with our smaller subcontractors). • Many general items are handled via e-mail (our most typical means of communication). • Items that can be handled over the phone are immediately followed up with a "confirmation of conference" document that is either electronic or in paper form that can be filed for future reference. • Most project- specific information like submittals, RFI's, meeting minutes and such are managed with a central database system. This system can be localized to the contractor or shared with the project partners via on -line system access through the web. 2. MWBE OUTREACH Describe your approach to encouraging minority participation on this project. Identify your five most successful projects relative to MWBE participation, indicate the percentage achieved and if the MWBE goal was met or exceeded. Bordeaux is committed to providing equal access and opportunities for the participation of Minority and Women Owned Business Enterprises (MWBE's). Identifying and developing relationships with MWBE Contractors is an essential component that we manage with our standard level of excellence. Bordeaux plans to meet a 20% MWBE participation goal for the Orange County Detention Center project which will exceed the 10% HUB (MWBE) participation goal pursuant North Carolina General Statute: 143 -128. Bordeaux utilizes specific efforts to notify Minority and other HUB firms of upcoming opportunities. Our outreach efforts are, but are not limited to the following: • Bordeaux SmartBidNet • Project Informational Sessions • United Minority Contractors of North Carolina (UMCNC) • Outreach Events • State of North Carolina Department of Administration Office for Historically Underutilized Businesses • Carolinas AGC (CAGC) • North Carolina MWBE Coordinator's Network • Local Plan Rooms To assist in achieving our 20% MWBE Participation Goal, Bordeaux utilizes various programs which develop and encourage participation by Minority and other HUB's.These programs have shown to stimulate contractor interest from the HUB community and are instrumental in expanding relationships. They are (but not limited to) the following: OR