2018-325-E AMS - Bordeaux Construction Co. Northern Campus construction

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DocuSign Envelope ID: 04E136D1 -507C- 4219- BF16- 446F8D2192F8 Orange County Detention Facility, Environment & Agriculture Center & Park Operations Base Request for Qualifications (RFQ #5249) •: r PROJECT APPROACH 1. PROJECT PLANNING will provide. This is based on the status of the design documents at the time Bordeaux becomes part of the Project Team. These estimate intervals typically include Schematic /Preliminary, Design Development and Final Construction Working Documents. The Bordeaux Preconstruction Team prepares detailed project estimates using the Construction Specifications Institute (CSI) format. Using Timberline software and On- Screen Take Off as tools, our estimators perform physical quantity take -offs of the design documents at each stage of design. We use our extensive historical database of various rates and pricing for initial estimates, and base assumptions of quantity allowances on our estimators' experience with similar and recent projects, with validation from subcontractors and specialty consultant. Our typical estimate presentation includes a set of documents that our clients find very user - friendly and easy to understand. ■ Executive Summary — a general narrative of the costs associated with the project ■ Summary comparison with the established project budget ■ Building area summary - square footage, acres, parking spaces, beds, etc. ■ Summary estimate by CSI Division ■ Detailed cost breakdown of all construction items by specification section and material quantity ■ Assumptions and Clarifications - includes project description, general qualifications, clarifications, allowances, proposed project duration, contingency narrative, and any exclusions ■ Document Log ■ On- Screen Take -Off backup - a visual aid to the detailed estimate ■ Estimate variance reports - compares the estimate to previous estimates ■ Value Engineering Log ■ Bluebeam Studio Constructability Review Document Continual Process Formal cost estimates provide a complete picture of the project budget at specific moments in time, based on the status of the design documents. The Project Team steadily works towards the next phase of completion, continually having discussions and making decisions that affect the budget. To capture these activities, the Estimator uses a Trend Log to track changes to the project scope between estimates. Once the initial estimate, or Working Product Budget, is approved, the Estimator will start the first Trend Log. For example, upon establishing the approved Schematic Budget, the Estimator will start the Schematic Budget Trend Log. This log is used to document discussions, requests, ideas, and decisions that impact the budget between the Schematic Design Budget and the Design Development estimate. Items from the log that the Project Team approves are incorporated into the contract documents and are reflected in the next formal estimate, which becomes the approved Design Development Budget. A new Trend Log is started between each estimate until the conclusion of the Contract Document Budget Estimate. The Trend Log is an effective tool to help with the push and pull of design components and the impact they have upon the budget. With this tool, the owner can see a snapshot of the current budget at any moment in time. Combined with the Constructability Review and Value Engineering Logs, this tool aids decision making and helps the team determine priorities for the project.The owner will have final approval of any redesign prior to implementation. Budget Reconciliation Bordeaux works on an "open book" accounting system, permitting the Project Team to review all costs associated with construction. Our Project Manager and Estimator will meet with the Project Team to review and reconcile each estimate. This meeting includes the owner, architect, and potentially outside consultants and cost estimators that have made significant contributions to the development of the estimate. After this reconciliation session, the Project Estimator will prepare a final summary of each estimate for distribution to the Project Team. i►. a